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Inside Higher Ed · 1 month ago

Clerical Assistant II Short Term Hourly (Temporary)

Lancaster, CA

Full-time

Onsite

Entry Level

1+ years exp

Inside Higher Ed is seeking a Clerical Assistant II to provide clerical support under the direction of a supervisor. The role involves various clerical duties such as typing, filing, maintaining records, and providing information to students and the public.

Digital MediaEducationHigher EducationJournalismRecruiting

No H1B

Responsibilities

Provides information pertaining to services of the department and the college, its procedures and regulations, collects and accounts for monies and fees as assigned and maintains accounting of those monies and fees. (E)

Provides a variety of departmental counter services providing information to students, and the general public regarding the rules and regulation of the department, how to complete forms, where to get information. (E)

Takes meeting notes and draft minutes for various committees; types and proofreads correspondence, memoranda, bulletins, reports, schedules, agendas, lists, examinations, forms, labels or other materials from straight copy, rough draft, notes or transcription equipment. (E)

Maintains a variety of logs, records and files related to assigned office; sort, classify and file materials in alpha, numeric or other established sequences. (E)

Distributes various forms and provide information and assistance to students, the public and staff in an accurate and timely manner. (E)

Perform a variety of duties including receptionist duties and answer telephones; taking and relaying messages; greeting students and the public and providing routine information; directs inquiries to the appropriate person or office; makes telephone calls to request, provide or verify information as directed. (E)

Operates a variety of office equipment, such as typewriter, calculator and copy machine; operates computer equipment to enter and retrieves data, maintain records and generates reports. (E)

Maintains supplies and materials inventory of assigned area as required; orders, receives and distributes materials, equipment and supplies as directed. (E)

Assures the timely duplication and distribution of a variety of records, reports and other materials as directed. (E)

Performs variety of clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources, entering and retrieving data from computer following established formats; schedules and attends meetings. (E)

Types and performs other clerical duties for the assigned supervisor, and other staff members as directed. (E)

Schedules appointments and meetings; maintains various schedules and calendars; coordinates variety of event activities including scheduling, logistics, invitations, RSVP's, follow up, and requesting equipment. (E)

Sorts and distributes incoming U.S. and District mail and Fed-Ex; prepares and mails departmental mailings, including meetings packets, and invitations. (E)

Coordinates, edits, maintains schedules and departmental assignments. (E)

May provide work direction to student and hourly workers, and volunteers if assigned

Performs other related duties as may be assigned

Qualification

Clerical experienceOffice equipment operationRecord-keeping techniquesTyping speed 45 WPMInterpersonal skillsTelephone etiquetteComputer proficiencyCorrect English usage

Required

Graduation from high school

One year of clerical experience generally related to the duties and responsibilities of the class

Knowledge of modern office practices, procedures and equipment

Knowledge of record-keeping techniques

Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary

Knowledge of telephone techniques and etiquette

Knowledge of interpersonal skills using tact, patience and courtesy

Knowledge of office machines including computers and applicable software

Ability to perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function

Ability to learn and apply laws, rules, regulations involved in assigned clerical activities

Ability to add, subtract, multiply and divide quickly and accurately

Ability to understand and follow oral and written directions

Ability to type at 45 words net per minute from clear copy

Ability to operate a variety of office equipment including computer, calculator, copier and typewriter

Ability to operate a computer terminal to enter data, maintain records and generate reports

Ability to meet schedules and time lines

Ability to maintain records and prepare reports

Ability to answer telephones and greet the public courteously

Ability to communicate effectively both orally and in writing

Ability to work cooperatively with others

Ability to work under pressure with frequently changing deadlines