ALX South Africa · 1 month ago
Special Projects Associate - Finance
United States
Full-time
Remote
Mid Level
3+ years expALX Africa is a non-profit organization dedicated to unlocking the potential of Africa's digital future through tech skills training and career acceleration programs. The Special Projects Associate plays a critical role in enabling the Finance function to operate with excellence, ensuring accountability for deliverables and maintaining operational systems for effective project tracking and collaboration.
Computer Software
Responsibilities
Plan, coordinate, and track key finance projects and cycles (e.g., budgeting, cost reviews, tax/compliance work, new tools or processes), ensuring clear timelines, owners, risks, and next steps
Support the day-to-day rhythm of the Finance team by organising key meetings, preparing agendas and summaries, tracking action items, and keeping priorities and deadlines visible
Set up and maintain light-touch systems (trackers, check-ins, dashboards) to monitor progress against goals, deadlines, and OKRs, flagging risks or bottlenecks early
Coordinate key touch-points with Shared Services teams (People, Legal, IT Operations & Business Automation teams) on tax compliance, payroll, banking, contracts, and other overlapping workstreams
Keep shared workflows clear, well-documented, and on track, ensuring that handovers, responsibilities, and decisions are communicated effectively
Coordinate engagement with external partners (banks, auditors, tax consultants, and other advisers) to support key finance cycles
Track deliverables and timelines for audits, filings, tax submissions, banking changes, and other compliance activities, ensuring deadlines are met and documentation is complete
Maintain and regularly update all finance policy documents (SLAs, procurement, expenses, payroll, travel) and ensure they are clearly communicated and stored in a central, accessible location
Run internal compliance checks, flag exceptions, and follow up on resolutions
Support internal finance audits and control reviews, gathering evidence, and document outcomes and agreed actions
Qualification
Required
3+ years' experience in operations, finance operations, project management, or a similar coordinating role
Strong project management and organisational skills with the ability to manage multiple work-streams and deadlines
High proficiency in Google Suite, spreadsheets (Google Sheets/Excel), and basic dashboards or reporting tools
Excellent communication skills, including the ability to synthesise complex information into clear summaries
Ability to translate complex financial and operational information into clear, compelling slide presentations and visual narratives for internal and executive audiences
Demonstrated ability to manage sensitive information with discretion and professionalism
High levels of discretion and professionalism with sensitive financial and people data
Tech-savvy with proficiency in Google Suite, and comfortable adopting new systems and improving workflows
Exceptional attention to detail and commitment to high-quality execution
Preferred
Bachelor's degree or equivalent experience preferred
Company
ALX South Africa
ALX is a leading technology training provider, built to accelerate the careers of young Africans through the technology and professional skills that enable them to thrive in the digital economy.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase