City of Hawaiian Gardens · 1 month ago
Administrative Analyst
Hawaiian Gardens, CA
Full-time
Onsite
Mid Level
3+ years expThe City of Hawaiian Gardens is seeking an Administrative Analyst to support staff and management through various administrative and analytical functions. The role involves conducting research and data analysis, managing contracts, and preparing reports to aid in decision-making and program implementation.
Government Administration
Responsibilities
Conducts research and data analysis for special projects and provides professional and administrative support; assists and supports administration and analysis for assigned department(s) within the city
Responds to inquiries and provides information and assistance to the public, managers, and staff on various City programs and activities
May train, supervise, and evaluate clerical staff and manage the daily operations of the assigned department(s)
Researches, reviews, and implements various programs which may cover programs from different areas of the City, including Administration, Human Resources, City Clerk and any applicable City Office; and participates in local professional organizations to promote City programs
Reviews contracts with consultants and other agencies; analyzes documents and contractual agreements; assists in managing contract lifecycle from initiation to closure; ensures compliance with contractual terms and conditions; monitors contract performance and addresses any issues or disputes; prepares and maintains detailed records of contract activities
Conducts administrative research, studies, and surveys and prepares detailed reports recommending appropriate courses of action and supports implementation and efficacy analysis
Compiles and analyzes data and makes recommendations within established deadlines
May prepare and present staff reports, resolutions, and ordinances to the City Council and Commissions
Researches and prepares necessary material for grant applications and contracts; assists in identifying potential funding sources, drafting proposals, and ensuring compliance with grant requirements
Provides on-going monitoring of grants and contracts, tracking expenditures, preparing progress reports, and coordinating with funding agencies to ensure successful grant management
Assists in the preparation, monitoring, and implementation of the assigned department(s) budget
Prepares clear and concise correspondence, memos, and staff reports on various topics
Establishes and maintains effective and continuing rapport with supervisors, City staff, other governmental agencies, contractors, and the public
Qualification
Required
Bachelor's degree in Business or Public Administration, Criminal Justice, Sociology, Psychology, Social Work, or a related field
At least three (3) years of professional experience in a progressively responsible administrative capacity
Valid State of California driver's License
Principles and practices of management, budgeting, accounting, and training
Professional, legal, and ethical rules of conduct
Principles and practices of compiling, analyzing, evaluating, and presenting data
Local community resources and various community service programs
Community issues for people and groups of varying age, ethnicity, and socioeconomic condition
Governmental organizations and functions
Computers, Microsoft Office Suite, and mobile devices
Reason analytically and prepare clear and concise written and/or statistical reports
Establish and maintain effective relationships with individuals and organizations
Operate computer systems and software to enter data, maintain records, and generate reports
Meet schedules and timelines, work independently with minimal direction
Maintain accurate records and prepare detailed reports
Communicate effectively both verbally and in writing
Maintain confidentiality and discretion when necessary
Review, interpret, apply and explain rules, regulations, contract requirements, policies and procedures
Plan, organize, and prioritize work
Preferred
Municipal experience
Spanish speaking
Benefits
Health care
Dental
Vision
Retirement
Deferred compensation plans
Flexible spending accounts
Life insurance
Long-term disability
Holidays
Vacation
Sick leave
Company
City of Hawaiian Gardens
This is the official LinkedIn Page for the City of Hawaiian Gardens, California.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase