BILL · 3 weeks ago
Sr. Workplace Specialist
San Jose, California, United States
Full-time
Onsite
Mid, Senior Level
$32.98/hr - $39.52/hr
3+ years expBILL is a rapidly growing Fintech Company focused on empowering businesses through innovative financial automation tools. The Senior Workplace Specialist will play a critical role in creating exceptional workplace experiences and managing onsite programs to foster a positive culture and support a world-class employee experience.
AppsBillingFinancial ServicesFinTechSaaS
No H1B
Responsibilities
Serve as a primary point of contact for employee and guest needs, delivering responsive, high-quality service
Maintain a consistent, high-quality workplace experience by partnering with cross-functional teams, peers at other sites, and key stakeholders
Manage daily operations of workplace programs (front-of-house, amenities, supplies, event spaces, etc.)
Handle urgent requests with a customer-first, solution-oriented mindset
Maintain accurate and timely communications on workplace initiatives, updates, and changes
Coordinate and support company meetings, onsite events, executive visits, and all-hands
Plan and execute employee engagement events including happy hours, holiday celebrations, and pop-up experiences
Manage onsite food and beverage programs, including vendor partnerships, weekly meal planning, and inventory management of kitchen, office, and amenity supplies
Ensure vendors deliver consistent, high-quality service aligned with workplace standards
Oversee vendor performance for onsite services (e.g., food service, workplace support, specialty programs)
Maintain OfficeSpace (or comparable) seating and occupancy planning tool
Ensure timely updates to budgets, vendor invoices, and program spend
Own the Workplace intranet page for your location, ensuring content is accurate and engaging
Respond to Jira (or similar) workplace service tickets within established SLAs
Qualification
Required
3–5+ years of experience in workplace services, office operations, hospitality, facilities, or related environments
Proven experience planning, coordinating, and supporting corporate events and workplace programs
Strong vendor management experience
Highly organized with strong program/project management skills
Excellent written and verbal communication skills
Comfortable with workplace tools and ticketing systems (e.g., Jira, OfficeSpace, ServiceNow)
Proactive, resourceful, and able to operate with minimal supervision
Strong judgment, problem-solving ability, and a continuous improvement mindset
Collaborative
Flexible and adaptable when priorities shift or work falls outside traditional scope
Preferred
Bachelor's degree preferred, or equivalent professional experience
Benefits
Medical, dental, vision, life and disability insurance
401(k) retirement plan
Flexible spending & health savings account
Paid holidays
Paid time off
100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP)
HSA & FSA accounts
Life Insurance, Long & Short-term disability coverage
Employee Assistance Program (EAP)
11+ Observed holidays and wellness days and flexible time off
Employee Stock Purchase Program with employee discounts
Wellness & Fitness initiatives
Employee recognition and referral programs
Company
BILL
BILL is a developer of financial automation software for small and midsize businesses (SMBs).
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$1.48BKey Investors
Barington Capital GroupStarboard ValueFranklin Templeton
2025-12-04Post Ipo Equity
2025-09-04Post Ipo Equity
2024-12-04Post Ipo Debt· $1.2B
Leadership Team
René Lacerte
CEO & Founder
Ken Moss
Chief Technology Officer
Recent News
dcm.com
2025-12-31
globalventuring.com
2025-12-11
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