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Perkins Eastman · 1 day ago

Studio Administrator

Pittsburgh, PA

Full-time

Hybrid

Mid, Senior Level

$48K/yr - $55K/yr

5+ years exp

Perkins Eastman is a global architectural design practice committed to delivering the best design for clients. The Studio Administrator plays a crucial role in maintaining a positive culture within the studio, handling operations, project management support, and facilities management tasks.

ArchitectureGraphic Design

Responsibilities

Create positive first impressions when greeting our guests and provide exceptional hospitality level services during their visits

Manage all day-to-day operations with an approach of continual improvement toward general office functions, maintaining office supply inventory, and providing general tidying and upkeep of office environment

Review/approve time sheets and expense reports in a timely fashion, as well as assisting Principals with compiling receipts and submitting expenses

Review/approve local vendor invoices (for routine, contracted services)

Coordinate and schedule studio Lunch and Learns for Continuing Education for technical staff

Coordinate/plan office-wide staff events in conjunction with Director of Office Operations and the Managing Principals

Assist in preparing, monitoring and managing the annual office expense budget and prepare quarterly reporting, in coordination with Managing Principals and Regional Office Manager

Assists with travel arrangements and coordination with travel agent, as needed

Collaborate with local team, as well as company-wide IT team, providing basic troubleshooting, including printer/toner issues, paper jams, setting up docking stations, etc

Support Managing Principals, Project Managers, and Director of Office Operations, with additional tasks, as requested

Coordinate with Director of Office Operations and provide back-up support, as needed, to Region-Wide Operations Team

Under direction of the Project Manager, assist with prime agreements, work authorizations, master agreements, certificate of insurance, W-9’s, etc

Maintain records archiving and retention process, with input from project managers

With Director of Office Operations, liaison with building management (building access, concierge, office cleaning, maintenance/repair, etc.)

Coordinate and facilitate with building management regarding events, fire drills, inspections, etc

Routinely compile a list of maintenance repairs and coordinate Director of Office Operations for resolution

Coordinate and schedule vendor activities, equipment servicing, and other office maintenance contractors, such as cleaners, etc

Qualification

Microsoft Office SuiteAdministrative SupportFacilities ManagementProject ManagementCommunication SkillsOrganizational SkillsTime ManagementSelf-Motivated