BCL Search · 3 weeks ago
Executive/Personal Assistant to Founder at Boutique Law Firm
DC-Baltimore Area
Full-time
Onsite
Senior Level, Lead/Staff
$140K/yr - $160K/yr
10+ years expBCL Search is a boutique law firm looking to hire an Executive/Personal Assistant to support one of the firm's Partners. The role involves managing the partner's professional and personal responsibilities, including calendar management, travel planning, and communication with clients and internal teams.
Staffing & Recruiting
Responsibilities
Manage busy professional and personal calendar for very busy Partner
Coordinate all travel planning for business and personal trips
Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters
Monitor closely partner’s email for meetings to schedule and events to calendar
Be an energetic and proactive problem solver
Be promptly responsive to calls, emails, and texts from partner
Prepare and finalize engagement letters for clients
Run conflict checks of potential new clients
Review and edit presentations to prospective clients
Ensure timely submission of expenses for reimbursement of business trips
Ensure Partner is always prepped for meetings
Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed
Draft correspondence, coordinate with members of Partner’s division, manage internal and external communications for the partner
Ensure timely tracking of attorney time and timely recording in law firm time system
Build credibility, establish rapport and maintain communication with all clients and internal employees
Help with light event planning - firmwide and personal
Assist with ad hoc projects as needed
Run errands, including personal errands, as needed
Qualification
Required
10+ years of Executive/ Personal Assistant experience supporting a senior level executive
Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented
Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment
Outstanding written and oral communication skills
Proficient in Microsoft Office
Extremely discreet
Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards
Company
BCL Search
BCL Search specializes in the placement of administrative and support staff to meet the needs of dynamic and growing businesses across a range of industries in NYC and across the US.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Becky Carlson Linstroth
Founder & CEO
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