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GIE Media, Inc. · 2 days ago

Conference Coordinator

Cleveland, OH

Full-time

Hybrid

New Grad, Entry Level

GIE Media, Inc. is a b-to-b media company serving a wide range of industries, and they are seeking a Conference and Event Coordinator. This role involves managing logistics for events, maintaining relationships with sponsors and exhibitors, and providing administrative support to ensure successful event execution.

Media Production

Comp. & Benefits

Hiring Manager

Brittany DeFelice

Responsibilities

Work with both internal staff and external clients to ensure the complete and accurate execution and fulfillment of all sponsorship and exhibit contracts. Including processing of applications, track exhibit and sponsorship invoices and payments and assisting with responding to questions from sponsors and exhibitors

Maintain and update accurate exhibitor and sponsor information across all platforms, including cross-referencing the exhibitor portal with internal databases and ensuring correct company details are reflected on event floorplans

Demonstrate strong customer service skills and maintain positive, professional relationships with exhibitors, sponsors, and attendees

Assist with the coordination and execution of all sponsor and exhibitor deliverables including working with various internal departments on fulfillment of those deliverables

Coordinate the delivery of sponsorship promotional items for each event

Provide administrative support for events managed by the conference and events division

This includes but is not limited to the following:

Pulling various event reports both for internal and external purposes

Assisting with building and maintaining event apps (when applicable)

Qualification

Event logistics managementMicrosoft Office proficiencyAdobe Creative Cloud proficiencyProject managementCommunication skillsCustomer service skillsTech-savvyTeam collaborationAttention to detail

Required

Ability to perform work with a high degree of accuracy and organization

Ability to work well under deadlines and handle logistics seamlessly

Ability to work and communicate effectively both internally and externally

The ability to manage multiple projects simultaneously while prioritizing tasks effectively in a fast-paced environment

The ability to take responsibility for a project

The ability to work collaboratively within a team environment

Willingness to work with outside vendors

Proficiency in Microsoft Office and Adobe Creative Cloud programs

Tech-savvy and comfortable navigating multiple systems, with the ability to quickly learn event technology platforms (e.g., Cvent, ExpoGenie, SurveyMonkey, DocuSign)

A willingness and flexibility for travel (approximately 3-4 times a year)