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Stony Brook University · 1 day ago

Facilities Manager

Stony Brook, NY

Full-time

Onsite

Entry, Mid Level

$75K/yr - $85K/yr

2+ years exp

Stony Brook University is seeking a Facilities Manager to oversee the operational, safety, and logistical needs of the Department of Pharmacology’s research, teaching, and administrative spaces. The role involves ensuring laboratories and specialized equipment are maintained in optimal condition, acting as a liaison between various stakeholders, and supervising maintenance and repairs.

Higher Education

No H1B

Responsibilities

Research and initiate the acquisition and installation of new equipment based on the department’s needs

Maintain and renew department equipment and related service contracts, including for autoclaves, ultracentrifuges, flow cytometers, environmental chambers, biosafety cabinets, etc. to ensure that departmental equipment operates efficiently and safely. Coordinate department repairs/calibrations with building and campus facilities, as well as outside vendors

Maintain/monitor departmental shared equipment and spaces, including common equipment rooms, centrifuges, microscopes, incubators, etc

Monitor usage of shared departmental equipment and prepare requests for support from outside departments and users as needed

Advise the Department Chair on the replacement and upgrading of equipment and establish appropriate procedures related to the use of equipment

Ensure that critical supplies and components are kept in stock to facilitate the smooth operation of equipment necessary for the continuation of research projects

Coordinate equipment audits. Monitor property control documentation. Coordinate the removal of surplus equipment and other laboratory and office items with Property Control and EH&S

Responsible for timely and accurate submission of requests for building card access and keys for laboratory and office spaces for all department faculty, staff, and students. Maintain a database of keys distributed and access granted

Assist the Chair in planning for the most effective utilization of laboratory space and the actual space assignments. Coordinate and assist with the moving of laboratories and equipment. Coordinate and assist with the design and supervision of renovation projects in coordination with University departments and vendors

Assist new faculty with setting up their laboratory and office spaces

Assist the Chair to develop recommendations for laboratory improvements

Prepare reports and studies for University space utilization surveys concerning planned space allocations based on lab staffing, equipment and security concerns

Serve on University space committees and work closely with building management, facilities engineering, and outside construction companies to coordinate and facilitate projects

Serve as Departmental liaison for Facilities, Building Operations, Campus Planning, Design and Construction (CPDC), maintenance, and requests for repairs and renovations. Liaison with East Campus Custodial Services

The Laboratory Manager will function as the primary Laboratory Safety Coordinator and as such, will have the overall responsibility to coordinate chemical, biological and radiation regulatory compliance efforts based on Environmental Health and Safety protocols. The incumbent will keep faculty informed of changes in local, state, and federal regulations governing the handling and disposal of biological, chemical and radioactive materials. The incumbent will serve as the Department radiological safety officer to promote compliance with the University’s radiation safety program

Monitor access and perform inspections to ensure adherence to lab standard operating procedures and requirements

Participate in the development of departmental policies and procedures with respect to technical facilities, equipment, and physical facilities

Serve as liaison for fire safety inspections. Responsible for documenting and coordinating corrections for any violations according to code. Serve as Department Fire Safety Warden and attend Safety workshops and training as needed

When necessary, attend safety training and courses given by EH&S and participate in University Laboratory Safety committees and workgroups to recommend improvements and modifications to laboratory safety procedures

Conduct periodic inspections to determine any conditions which require corrective action, repair, and maintenance

Provide oversight and assistance for CO2 supply for departmental incubators. Repair and maintain the departmental distilled water stills. Maintain a regular departmental supply of dry ice and provide assistance with liquid nitrogen purchases and storage as needed

Assist with maintenance and monitoring of departmental freezers and refrigerators. Relay any warnings and inform appropriate faculty

Perform repairs, maintenance, and minor renovations of departmental and laboratory equipment and office-related items. Assist faculty with equipment needs and repairs

Develop a regular schedule for checking on tissue culture, fume hoods, deionized water systems (Milli-Q) and invited re-certifications

Set up and ensure functioning of computers and data projection in conference rooms for lectures, teaching, and seminar purposes. Perform basic repairs – i.e., replace bulbs, batteries, etc. – and equipment upgrades as needed

Assist with various departmental events including the weekly seminar speaker series, faculty candidate presentations, and the annual departmental retreat

Coordinate the installation of telephones and internet access for department personnel

Other duties or projects as assigned as appropriate to rank and departmental mission

Qualification

Laboratory safety complianceMaintenance of scientific equipmentOperational managementBiological sciences knowledgeTechnical equipment repairMicrosoft Office proficiencyCommunication skillsOrganizational skillsProblem-solving skills

Required

Bachelor's degree (foreign equivalent or higher)

Two (2) years of full-time experience supporting operational, technical, and mechanical aspects of a research laboratory or related facility

Experience in the maintenance and repair of technical equipment and machinery

Proficient, professional experience in word processing, spreadsheet management, electronic messaging, and/or internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc.)

Preferred

Bachelor's degree (foreign equivalent or higher) in a biological sciences, chemical sciences, or laboratory-related field

Four (4) or more years of full-time experience in a biological sciences or related laboratory field

Experience establishing and maintaining biosafety and compliance operations

Experience in the acquisition, installation, and maintenance of scientific equipment, including centrifuges, incubators, environmental chambers, autoclaves, and/or imaging equipment

Knowledge of laboratory safety regulations, building systems, and facility operations