Mahler Private Staffing ยท 1 month ago
Office Manager and Administrative Assistant
Milwaukee, WI
Full-time
Onsite
Mid Level
$70K/yr - $90K/yr
3+ years expMahler Private Staffing is a national consulting firm seeking an Office Manager and Administrative Assistant to join its Milwaukee headquarters. This role combines executive support with front-of-house responsibilities, serving as a key support to the President while ensuring smooth daily operations in the office.
ConsultingRecruitingStaffing Agency
Hiring Manager
Lexey Reed
Responsibilities
Serve as the first point of contact, greeting guests and visitors with warmth, professionalism, and care
Manage incoming calls with discretion, professionalism and good judgement, fielding inquiries or routing appropriately
Keep daily operations running smoothly, from stocking kitchens to managing printer supplies
Liaise with building security for guest access and coordinate with vendors (messenger, plant care, deliveries, etc.)
Provide administrative support to Executives
Prepare letters, memos, and other correspondence for the President and team as requested
Navigate and organize shared drives
Provide support to team members uploading documents and information to CRM systems and databases
Support mailings, including creating FedEx labels, compiling informational packets, coordinating deliveries
Assist with occasional logistical and personal tasks to support the President's needs
Qualification
Required
At least 3 years of relevant office, administrative, or operations experience
Innate hospitality sense and a service-heart
Detail-oriented and organized
Calm under pressure, positive, and have a collaborative demeanor with strong interpersonal and communication skills
Ability to keep things running seamlessly behind the scenes
Professionalism, polish, and warmth
Tech-savvy (expert in Office 365, with experience in CRM systems, scheduling tools, and other office systems a plus)
Preferred
A bachelor's degree is preferred but not required
Benefits
Health, dental, and vision insurance
Flexible spending account
Paid time off and paid holidays
Employer-paid short- and long-term disability insurance and life insurance
A 401(k)-retirement plan with safe harbor match
Paid covered garage parking
Company
Mahler Private Staffing
Mahler Private Staffing is a placement firm providing staff to their client's homes and family offices.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase