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Monroe Community College · 3 weeks ago

Part-time Office Support, World Languages & Cultures - Monroe Community College

Rochester, NY

Part-time

Hybrid

New Grad, Entry Level

$20/hr - $25/hr

Monroe Community College is seeking a Part-time Office Support for its World Languages & Cultures Department. This role provides comprehensive administrative support, manages inquiries, and facilitates departmental operations while ensuring efficient communication among students, faculty, and college offices.

EducationPersonal DevelopmentTrainingUniversities

Responsibilities

Acts as the primary contact, responding to inquiries from students, faculty, parents, and college departments

Assesses student needs, provides guidance on advisement and registration, and resolves concerns related to academic policies

Processes course registrations, placement level and prerequisite overrides, and academic overload requests

Manages the Department Chair's calendar, scheduling meetings and appointments

Transmits departmental policies to faculty

Assists new full-time and adjunct faculty with onboarding, system access, HR procedures, and departmental protocols

Prepares department meeting agendas and minutes, gathers faculty input, and arranges meeting rooms

Organizes logistics for annual department functions, professional workshops, and recognition ceremonies, including securing materials and refreshments

Provides accurate information on college and departmental policies to faculty, staff, and students

Collaborates with other academic offices to ensure compliance with academic procedures and coordinates student support

Assists in budget planning, monitors departmental expenditures, and prepares budget justifications

Processes purchase orders, oversees deliveries and installations, and manages inventory for office supplies and educational materials

Maintains records retention for final exams, grades, and attendance for adjunct-taught courses

Assists in the College Now Dual Enrollment program for World Languages & Cultures

Supports the hiring processes for faculty and adjuncts, including job postings and interview scheduling

Other duties as assigned by the department chair

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsAcademic office experienceBilingual (Spanish)

Required

Proficiency with Microsoft Office and basic computer skills

Strong organizational and communication abilities

Ability to manage multiple tasks efficiently

Preferred

Experience in an academic or office setting is a plus

Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Company

Monroe Community College

Monroe Community College (MCC) in Rochester, New York, has, for more than 50 years, served the education and training needs of the Greater Rochester community.

Founded in 1961