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Monroe Community College · 3 weeks ago

Part-time Office Support, Anthro./Hist./Poli. Sci./Soc./Psychology - Monroe Community College

Rochester, NY

Part-time

Hybrid

New Grad, Entry Level

$20/hr - $25/hr

Monroe Community College is an educational institution seeking a part-time Office Support professional. The role involves providing comprehensive administrative support to various academic departments, managing inquiries, facilitating departmental operations, and ensuring effective communication between students and faculty.

EducationPersonal DevelopmentTrainingUniversities

Responsibilities

Act as primary contact for inquiries from students, faculty, parents, and college departments

Assess student needs, provide guidance on advisement and registration, and resolve concerns related to academic policies

Process course registrations, prerequisite overrides, academic overload requests, and maintain compliance with academic standards

Manages department chairs' calendars, scheduling meetings

Assist new faculty and adjuncts with onboarding, system access, HR procedures, and departmental protocols

Track full time and adjunct deadlines for observations, evaluations, promotions, and seniority; maintain teaching history records

Prepare and distribute faculty schedules, office hours, and departmental handbooks

Support the Anthropology Lab and the summer Anthropology course (including rental of a portable restroom), and assist with any additional duties related to the lab

Support the Psychology Resource Center with faculty scheduling, supply needs, basic housekeeping and other logistics as needed

Maintain master schedule and department templates and Banner entries; track due dates and schedule changes

Input any schedule changes through Workflow as needed

Coordinate course sign-up communications based on departmental order

Enter faculty teaching assignments, monitor workload and release time, and compile enrollment data

Track College Now courses and enter faculty liaison assignments

Ensure timely submission and posting of Course Information Sheets (CIS) and syllabi; verify use of correct templates and updated course information

Schedule and organize department meetings, interviews, and events; prepare agendas and take and edit minutes for distribution

Coordinate logistics for departmental functions, workshops, and recognition ceremonies

Provide accurate information on college and departmental policies

Organize and maintain departmental records, confidential files, and faculty lists

Input and track annual budget data, ensuring availability of professional development funds; reconcile expenditures using Banner queries and purchasing records

Support faculty with travel and professional development requests and documentation. Generate and process requisitions, purchase orders, and reimbursement paperwork; manage inventory of office and classroom supplies

Utilize Microsoft Office Suite and college systems (Banner, Degree Works, ePrint, Argos) for reporting and communication

Maintain office operations, schedule equipment service, and perform additional tasks as assigned

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsBanner systemDegree WorksBasic computer skillsExperience in academic settingBilingual (Spanish)

Required

Proficiency with Microsoft Office and basic computer skills

Strong organizational and communication abilities

Ability to manage multiple tasks efficiently

Preferred

Experience in an academic or office setting is a plus

Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Company

Monroe Community College

Monroe Community College (MCC) in Rochester, New York, has, for more than 50 years, served the education and training needs of the Greater Rochester community.

Founded in 1961