UCLA · 1 month ago
Senior Academic Payroll Analyst
Los Angeles, CA
Full-time
Hybrid
Mid, Senior Level
$78K/yr - $164K/yr
4+ years expUCLA Life Sciences Division is one of the largest and most dynamic academic divisions on campus, dedicated to advancing knowledge of living systems. The Senior Academic Payroll Analyst manages all personnel and payroll actions for faculty and academics, ensuring compliance with university policies and providing analytical support to department leadership.
EducationHigher EducationUniversities
Responsibilities
Independently manages all personnel and payroll actions for faculty and other academics across the biology units within the Division of Life Sciences
Analyzing transactions, prioritizing workload, and ensuring accurate processing using systems such as UCPath, CDW, QDB, and OPUS
Coordinating payroll and personnel actions
Maintaining electronic personnel records
Tracking sabbatical accruals and histories
Managing leaves of absence
Processing special compensation actions (e.g., NSP, summer ninths, summer sessions)
Submitting funding entries and direct retros
Resolving payroll and benefits issues
Serving as the departmental subject matter expert for UCPath and Tracker I-9 administration
Ensures compliance with university and school academic policies
Completing special projects as assigned
Serves as a liaison to central academic and administrative units
Tracking faculty sabbatical credits, leaves, fellowships, academic commitments, and outside activities
Interpreting academic personnel policies
Advising Department Chairs, Interdepartmental Program and Center Directors, faculty, CAOs, and departmental academic personnel analysts on proper implementation
Providing analytical support to department leadership, preparing reports and data to inform strategic decision-making related to academic personnel policies and procedures
Qualification
Required
4-6 years Working in an administrative department with Academic personnel and payroll responsibilities within the University
Advanced knowledge of University Academic Personnel and Payroll policies, procedures, and organizational structure. Demonstrated working knowledge of the academic personnel process related to faculty appointments, promotions, advancements, and reviews
Detailed working knowledge of on-line personnel and payroll system and personnel forms; University on-line Payroll system; ability to process on-line entries and forms required to accomplish various academic personnel transactions
Ability to analyze task requirements and to coordinate and manage a number of projects simultaneously and to prioritize work in order to meet deadlines. Analytical ability to resolve conflict and implement new procedures for department chairs, vice chairs, and CAOs
Demonstrated ability to work independently, accepting challenging circumstances and taking initiative to solve problems where solutions are not always readily apparent
Advance organizational skills to maintain materials and information in a systematic way. Demonstrated ability to maintain confidentiality and acute attention to detail
Demonstrated ability to work independently, accepting challenging circumstances and taking initiative to solve problems where solutions are not always readily apparent
Working knowledge of University health plans, FML, Leave of Absence, retirement plans, and other employee benefits
Advanced mathematical and quantitative skills to calculate salaries, payroll documents, formulas, expense transfers, leave accruals, payroll changes, and the creation of financial analysis. Intermediate to advanced excel skills
Superior writing and editing skills sufficient to compose and edit correspondence and emails that are professional, clear, concise, and grammatically correct. Ability to make oral, group, and one-on-one presentations to provide information, explain policies and procedures, and answer questions
Ability to prioritize and adjust a heavy workload to meet deadlines. Demonstrate the ability to determine the relative importance of job responsibilities to meet these deadlines
Bachelor's Degree in a related field and/or equivalent experience/training
Preferred
Detail working knowledge of University of California academic personnel policies and procedures contained in the UCLA CALL and Academic Personnel Manual (APM). Working knowledge of University of California hiring and payroll procedures for faculty
Demonstrated working knowledge of, and proficiency in using UCPath, QDB, OPUS, Academic UC Recruit, Interfolio, Tracker I-9 and other campus personnel and fiscal tools
Benefits
Benefits that start on day one
UC Benefit package
Company
UCLA
UCLA offers a combination that’s rare, especially among public research universities.
5001-10000 employees
H1B Sponsorship
UCLA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (266)
2024 (223)
2023 (226)
2022 (182)
2021 (164)
2020 (172)
Funding
Current Stage
Late StageTotal Funding
$157.89MKey Investors
California Institute for Regenerative MedicineUS Department of EnergyDepartment of Cannabis Control
2025-01-30Grant· $29.14M
2023-08-14Grant
2023-04-25Grant· $2M
Leadership Team
James Puffer
Professor Emeritus
Jenny Lester
Clinical Trials Director
Recent News
2026-01-18
2026-01-16
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