Warner Music Group · 3 weeks ago
Administrative Assistant and Office Operations
USA - Nashville - 21 Music Square East
Full-time
Onsite
Mid Level
3+ years expWarner Music Group is a global collective of music makers and music lovers, seeking to create transformational opportunities for songwriters. The Administrative Assistant and Office Operations role involves providing administrative support to the leadership team and ensuring the smooth operation of the Nashville office.
Digital EntertainmentMedia and EntertainmentMusic
Responsibilities
Prepare assigned expense reports including event related, writer travel, bus trip, & retreat expenses
Schedule meetings for Executives and notify reception
Coordinate domestic and international travel
Assist Executives with all tasks related to running the Nashville office
Maintain internal databases that include new signings, roster, contacts, third party vendors, and all chart/song activity and market share activity and perform research/projects based on that data - excluding PRO Awards/Songs, Nashville label roster & product manager lists
Update e-blast contact groups in WCM’s email marketing system
Send weekly charts to internal staff and writers, as requested
Gather internal information for WCM’s corporate office, as requested (including weekly chart information to include in A&R Deck)
Office Organization (plaques, aesthetics, office decorations & furnishings)
Order gifts for songwriters and clients for life events and awards
Coordinate purchasing of tickets for various events
Develop and maintain WCM merchandise inventory
Assisting WCM’s President with catalog organization and creating playlists
Plan for internal WCM Events (offsites, retreats, corporate meetings, charity events, etc)
Primary contact for external visitors at the WCM Nashville office
Coordinate with the receptionist to order and stock all office supplies and pantry
Primary contact for internal company programs like Sharebite, Green Initiative, and future programs
Keep signage (internal and external) updated
Coordinate needs (staffing and otherwise) for internal & external events (e.g. industry parties, writers’ nights, etc)
Coordinate with cleaning staff/facilities needs around inside and outside areas of the building
Be present for all company sponsored events to work as directed
Prepare to take on other specific projects and tasks, as assigned, and enthusiastically volunteer to assist other team members whenever possible
Qualification
Required
Three (3) to four (4) years of responsible administrative experience preferably in a music publishing or related business
A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position
Ability to handle and safeguard confidential and proprietary information
Effectively communicate internally and/or externally in a professional manner with excellent written and verbal skills
Demonstrate a high level of customer service
Possess a strong work ethic
Strong organization skills, high attention to detail
Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments while producing quality work and being accountable
Manage time effectively and manage multiple responsibilities in a high-paced environment
Demonstrate ability to be innovative and suggest change/improvements within scope of work
Anticipates needs and creates efficient and effective processes
Self-starter, self-motivated, and takes responsibility/ownership of tasks
Thinks outside the box proactively, strategically and analytically
Demonstrate flexibility and adaptability to changing situations
Preferred
Familiarity with or prior experience using Google Workspace
Familiarity with or prior experience using Canva
Company
Warner Music Group
Warner Music Group is a music company with the interests of recording and publishing music and artist services.
1001-5000 employees
H1B Sponsorship
Warner Music Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (7)
2023 (2)
2022 (4)
2021 (4)
2020 (5)
Funding
Current Stage
Public CompanyTotal Funding
$1.74MKey Investors
Tencent Music Entertainment
2021-10-18Post Ipo Debt· $1.74M
2020-06-15Post Ipo Equity
2011-05-06Acquired
Leadership Team
Max Lousada
CEO, Recorded Music, WMG & Chairman and CEO
Robert Kyncl
Chief Executive Officer
Recent News
Business Standard India
2026-01-09
2026-01-07
Company data provided by crunchbase