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Hogan Transportation Companies · 1 month ago

IT Administrative Assistant (In Office)

St. Louis, MO

Full-time

Onsite

Entry Level

2+ years exp

Hogan Transportation Companies is seeking an IT Administrative Assistant to provide support to the Vice President of Information Technology and the IT department. This role involves managing day-to-day administrative functions, coordinating vendor contracts, and assisting with inventory management and project coordination.

AutomotiveLogisticsTransportation

Responsibilities

Manages phone calls to ensure information is transmitted, as appropriate

Serve as coordinator and point of contact for the IT department, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements

Manage hardware ordering process and coordinate inventory of IT assets

Coordinate contracts with vendors and suppliers, including managing invoicing, and payment processes

Manage vendor invoices and work closely with the finance department to ensure they are paid accurately and on time

Keep IT licenses and leases up-to-date

Provide project coordination assistance with special projects and any other duties as assigned by Vice President of IT

Escalate issues to management

Serve as an administrator for all tasks within the department including recording minutes, arranging schedules of events, proof-read documents, etc

Manage procurement of inventory including documenting all equipment assigned to staff members

Responsible for tracking hardware and software inventory

Familiarize and assist end-users on basic software, hardware and peripheral device operation and use

Works with vendor support contacts to resolve technical issues within the desktop environment

Arrange and prepare equipment for shipping/receiving and distribution accurately and promptly

Preparing and willing to do any other reasonable and lawful instruction/task on time and correctly

Manage time efficiently and effectively; set priorities appropriately and schedule calls

Ability to maintain professional demeanor under stress and operate within customer support standard and operating procedures

Prepare communications, such as memos, emails, invoices, reports and other correspondence

Fill in for corporate Receptionist as needed (Lunch, breaks, PTO, Etc.)

Other duties as required

Qualification

IT administrative supportVendor managementHardware inventory managementCommunication skillsOrganizational skillsProcess improvementAttention to detailTeamworkConfidentiality