Apply on Employer Site

Bass, Berry & Sims · 3 weeks ago

Legal Assistant – Word Processing Specialist

Nashville, TN

Full-time

Hybrid

Mid Level

3+ years exp

Bass, Berry & Sims is seeking a detail-oriented and highly skilled Legal Assistant with advanced word-processing capabilities to support their legal team. The role involves preparing and formatting legal documents, maintaining filing systems, and ensuring compliance with court procedures, all while handling confidential information with discretion.

ConsultingInformation Technology

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Prepare, format, and proofread legal documents, including pleadings, contracts, briefs, and correspondence

Utilize advanced word processing tools (Microsoft Office Suite, Adobe/Kofax PDF, Litera, etc.) to create and revise complex legal documents

Maintain and organize electronic and physical filing systems in accordance with legal standards

Perform data entry and document management using legal software and case management systems

Ensure compliance with court filing procedures and deadlines

Handle confidential information with discretion and professionalism

Collaborate with other legal assistants and support staff to ensure efficient workflow

Provides practice-specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions, and can prioritize work accordingly

Drafts, edits, and proofreads legal documents, communications, files, or presentations to ensure accuracy

Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensures all work product is easily accessible and up to date

Collaborates with other legal assistants to complete more complex projects or provide administrative support for any assigned attorneys. Provides key status updates on projects to any assigned attorneys, offering or delegating direct-action support in the event of escalation

Organizes and monitors assignments within the firm’s workflow tool BigHand, ensuring that administrative tasks are properly allocated and completed on time. These projects can include, but are not limited to, time entry and expense reimbursements

Oversees billing matters, including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and in a timely manner; serves as a liaison between attorneys and the Billing Department regarding issues arising throughout the billing process. Ensures final bills are delivered in a timely manner and initiates follow-up at the attorney’s request

Serves as a trusted advisor for associates, partners, or other attorneys. Legal Assistants will be expected to handle confidential or sensitive matters using discretion and to promote professionalism and exceptional service in all interactions with attorneys, clients, and other BBS business professionals

Must be comfortable using Microsoft Office products and open to learning new technology

Must have excellent grammar, spelling, and proofreading skills

Must be used to working as part of a larger team

Qualification

Microsoft Office SuiteLegal Document PreparationDocument FormattingLegal TerminologyCourt Filing ProceduresCase Management SoftwareProofreadingFast TypingAdministrative SupportLegal Office ExperienceConfidentiality

Required

Minimum of 3 years of experience in a legal assistant or legal secretary role

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal document management systems

Strong typing skills (60+ WPM) with high accuracy

Excellent grammar, spelling, and punctuation skills

Ability to multitask, prioritize, and meet deadlines in a high-volume environment

Strong interpersonal and communication skills

Business Acumen: Understand the firm's business

Relationship Building: Build trust and rapport with employees at all levels

Problem Solving: Identify root causes of issues and develop pragmatic solutions

Emotional Intelligence: Demonstrate self-awareness, empathy, and strong interpersonal skills

Results Orientation: Deliver high-quality outcomes and meet commitments

Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner

Provide timely, accurate, and quality work product

Successfully meet deadlines, expectations, and perform work duties as required

Comply with all firm policies and practices

Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed

Ability to work under pressure and manage competing demands in a fast-paced environment

Perform all other duties, tasks or projects as assigned

Preferred

Legal Assistant

Word Processing

Document Formatting

Legal Document Preparation

Microsoft Office Expert

Adobe Acrobat / Kofax / PDF knowledge

Legal Terminology

Court Filing Procedures

Case Management Software

Administrative Support

Confidentiality

Proofreading

Fast Typing

Legal Office Experience

Company

Bass, Berry & Sims

Bassberrysims provides innovative consulting services and client value services.

Founded in 1922

Nashville, Tennessee, USA

501-1000 employees

http://www.bassberry.com

H1B Sponsorship

Bass, Berry & Sims has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (1)