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ATI | Advanced Technology International · 1 week ago

Lead Facilities Coordinator

Summerville, SC

Full-time

Onsite

Mid, Senior Level

$65K/yr - $75K/yr

5+ years exp

ATI, named 'Best Places to Work in SC' for several years, is dedicated to conducting research and development of new technologies for federal government challenges. The Lead Facilities Coordinator is responsible for coordinating daily facility operations, managing work orders, and overseeing the facilities team to ensure organizational efficiency and safety.

CollaborationNon ProfitService Industry

No H1B

U.S. Citizen Only

Hiring Manager

Heather Hoaglan

Responsibilities

Oversees the day-to-day facilities operations of headquarters in Summerville, SC by setting priorities for facilities team members by assigning workload, monitoring progress, and supporting consistent service levels

Ensures supplies are properly stocked and distributed amongst the workforce at headquarters and satellite offices through effective direction and coordination of inventory control procedures

Works closely with the Receiving and Facilities Specialists to prioritize and expedite high priority action items and projects

Coordinates shipping, receiving, and inventory workflows including package intake, distributions, chain-of-custody procedures, and supply tracking

With oversite from the Facilities and Administrative Manager, tracks and reports facility-related issues and service requests

Supports the development and maintenance of the Facility Management Plan by documenting operational procedures, updating service schedules, maintaining records of maintenance and vendor activities, and tracking recurring building issues

Supports space planning efforts including workstation setups, furniture moves, office relocations, and coordination with IT for equipment placement. Also coordinates disposal of outdated equipment and furniture with Accounting and Finance

As directed, supports emergency management procedures by helping maintain alert systems and safety documentation

Maintains and updates seating charts, personnel locators, and organizational clothing distribution records

Leads execution of small-scale moves and workspace resets, including physical setup, furniture adjustments, and coordination for larger moves. Provides administrative support, as needed, for office moves, furniture assignments, and key distribution

Liaise with internal departments to gather information and support standardized processes

Coordinates logistics for training sessions and internal meetings, including room configuration and conference room setup. Ensure common areas, meeting spaces, and shared facilities are maintained and prepared for daily use and special events

Reviews, assigns, and documents Conference Center reservation requests

With oversite from the Facilities and Administrative Manager coordinate logistics associated with office renovations and various projects, as needed

Helps prepare reports, spreadsheets, and presentations as directed. Creates facilities metrics reports such as open/closed work orders, and space utilization summaries

Performs other duties as assigned

Qualification

Facilities operationsMaintenance coordinationBuilding managementInventory controlSpace planningCustomer service mindsetBasic computer proficiencyCommunicationAttention to detail

Required

High school diploma plus 5 years related experience required

Demonstrated experience leading or directing the daily work of others required

Experience in facilities operations, maintenance coordination, or building management required

Ability to commute independently and punctually, as travel between locations is required

Ability to perform hands-on physical tasks related to facilities and workspace setup

Strong attention to detail and ability to follow established procedures

Strong communication and interpersonal skills

Ability to manage multiple tasks and prioritize effectively

Willingness to learn new systems and contribute to process improvements

Ability to follow procedures and safety protocols consistently

Customer service mindset with a proactive approach to problem-solving

Basic computer proficiency, including Microsoft Office or similar tools

Ability to work independently and collaboratively

Employee must be a U.S. citizen by birth or naturalization, or a green card lawful U.S. permanent resident, or have political asylum in the U.S. Individual must meet the definition of a U.S. person upon hire due to the risk assessment of this position

This position is subject to a background check that includes a review of criminal records. In reviewing an applicant's criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors

If you are a qualified candidate, we encourage you to apply even if you have a prior criminal conviction(s). Convictions will not automatically disqualify the candidate, However, conviction(s) will be considered and balanced against the age of the candidate at the time of the offense, time elapsed since the offense, type of offense, potential impacts of such on the work environment, sensitivity of the position(s) available/sought, and similar independent factors relevant to the employment requirements at ATI

The role requires frequent physical activity, including walking, bending, stooping, reaching, standing for extended periods, prolonged sitting, moving furniture, and reorganizing storage closets. Must be capable of performing these tasks safely and consistently throughout the workday

Ability to use phone and computer systems, copier, fax, and other office equipment

Must be able to occasionally move/lift up to 75 pounds

Reliable transportation is required for this role, as employees will need to commute between our main office and designated storage facilities

Benefits

Medical, Dental and Vision Plan options

Flexible Spending Accounts, including health and dependent care accounts

403B Retirement Savings plan with a very competitive company contribution

Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days

Life Insurance paid by ATI

Paid Parental Leave

Short-Term & Long-Term Disability Coverage paid by ATI

Employee Assistance Program

Tuition Reimbursement Program

Flexible work schedules

Company

ATI | Advanced Technology International

Advanced Technology International (ATI), a public-service nonprofit, lessens the burden of government by coordinating and managing our country’s most innovative research initiatives.

Founded in 1998

Summerville, South Carolina, USA

201-500 employees