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NEOGOV · 1 month ago

Recreation Supervisor - Events & Fundraising

Windsor, CO

Full-time

Onsite

Mid, Senior Level

$72K/yr - $101K/yr

4+ years exp

NEOGOV is seeking a Recreation Supervisor - Events & Fundraising to join the Town of Windsor's Parks, Recreation, and Culture Department. The successful candidate will lead the development and management of community events and fundraising initiatives, enhancing community engagement and participation.

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Responsibilities

Plan, develop, organize, supervise, and evaluate a comprehensive portfolio of community events, festivals, engagement activities, and cultural arts initiatives for the Town of Windsor

Lead the design, implementation, and on-site management of events, including logistics, vendor coordination, volunteer activation, sponsorship fulfillment, and safety operations

Develop innovative engagement strategies, including outreach events, neighborhood activations, pop-up programs, and initiatives that build community identity and participation

Coordinate event permitting, site plans, safety plans, vendor agreements, performers, equipment needs, and operational logistics, working closely with multiple Town Departments

Build and maintain partnerships with civic groups, nonprofits, arts and cultural organizations, schools, businesses, and community stakeholders to enhance programming and public involvement

Seek and prepare grant proposals, acquire community sponsorships, and research cost-sharing opportunities, collaborative partnerships, and other fundraising as revenue-generating strategies to support Culture & Engagement and PRC initiatives

Represent the Town at public meetings, outreach events, community forums, and engagement opportunities

Work collaboratively with the Town’s communications teams and Culture & Engagement staff to develop a comprehensive marketing plan designed to market events, engagement initiatives, and public activations to grow greater and more diverse participation and attendance

Assist with the development of promotional materials, including brochures, activity guides, social media content, and public announcements, and identify and implement creative strategies for increasing event attendance, community participation, and overall visibility

Provide exceptional customer service by responding to inquiries, concerns, complaints, and suggestions from the public in a timely and professional manner

Ensure Town facilities, event spaces, parks, and equipment are prepared, operational, and safe for public events and engagement activities

Coordinate with other Town departments (Police, Public Works, Communications, etc.) for operational support and safety compliance during events

Ensure staff and volunteers maintain all required certifications and training, including CPR/First Aid

Oversee event rentals of multiple facilities, including coordinating facility rentals, managing contracts, and maintaining staff schedules

Prepare and monitor capital improvement budgets and annual operating budgets for events and engagement programs

Manage expenditures, approve purchases, and ensure compliance with Town financial procedures, including the correct preparation of purchase orders, contracts, RFPs, and invoices

Aid in developing policy and procedures for efficient management of multiple revenue sources, including vendor fees, application and event rental fees, donations, etc

Supervise staff, including hiring, onboarding, training, scheduling, evaluating performance, and providing coaching and corrective action as needed

Monitor timekeeping practices and ensure adherence to Town and departmental policies

Develop and implement institutional goals for growth of the Special Events and Engagement division. Identify and communicate milestones against which steady and consistent progress may be measured

Perform research as directed, such as discovering new technology or tools, market research, etc

Bring forward innovative ideas to increase engagement, grow attendance, and enhance public value

Perform related duties as established by law/ordinance or reasonably directed by the Town

Participate in the Shared Fleet Vehicle Program, which requires an annual motor vehicle record check

Assist other Town departments/divisions, as necessary

Qualification

Event ManagementFundraisingCommunity EngagementSupervisory ExperiencePublic RelationsBudget ManagementProject ManagementCustomer ServiceMS Office 365CPR/First AidCommunication SkillsProblem SolvingTeam Leadership

Required

Bachelor's degree in recreation, tourism, development, public relations, or another related field

Minimum of two (2) years of increasingly responsible supervisory experience in special events, fundraising and development, or non-profit administration is required

Minimum four (4) years of increasingly responsible experience in event programming or a related field

Demonstrated experience and skill in event and project management, contract management, fundraising, and community relations required

Must possess and maintain a valid Colorado Driver's License and safe driving record for continued employment

CPR/1st Aid certification must be obtained within three (3) months of employment

Ability to supervise, organize, direct, and evaluate the work of employees

Communicate effectively, to establish and maintain working relationships with contractors, the public, other departments, and other employees

Excellent public engagement and communication skills, including the ability to work with people of all ages and abilities, and the ability to utilize tact when enforcing policies and rules

Demonstrated success in community event planning, logistics, program coordination, and public engagement practices

Ability to effectively develop and create clear and concise written instructions, diagrams, SOPs, and schedules, as well as the ability to read and interpret existing ones

Basic knowledge and use of SDS (Safety Data Sheets), including their locations within multiple facilities

Experience using MS Office 365 platforms and ability to quickly learn other online platforms necessary to effectively complete tasks and maintain compliance with Town, county, and state requirements

Skilled at solving problems and working under pressure, and able to react quickly and effectively to implement appropriate procedures during emergency situations

Benefits

Group health benefits package and options, which include medical, dental and vision

100% Employer Paid long-term disability plan

100% Employer Paid Basic life insurance policy

401a Retirement Plan - employer contribution match up to 6% based on employee participation – Vested at 20% per year, with 100% vested after 5 years of employment

457 Deferred Compensation and/or Roth Retirement Plan, with immediate employee eligibility

Voluntary short-term disability plan

Paid Vacation Time - generally accrues bi-weekly at the rate of 3.38 hours for full-time regular employees the first year, (unpaid status impacts accruals) time added every year.

Paid Sick Leave - generally accrues bi-weekly at the rate of 3.08 hours (unpaid status impacts accruals)

Personal Days (up to two days, depending on hire date)

Holiday Pay: Regular full-time employees receive eleven (11) paid holidays annually

Employee Assistance Program (EAP) effective immediately

Discounted Membership to the Windsor Community Recreation Center