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Oak View Group · 3 weeks ago

Operations Administrative Assistant | Full-Time | BOK Center

BOK Center

Full-time

Onsite

Mid Level

$20/hr - $24/hr

3+ years exp

Oak View Group is the global leader in venue development and management for the live event industry. The Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department, including managing correspondence, preparing reports, and maintaining records.

Sports

H1B Sponsor Likely

Responsibilities

Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor’s attention

Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures

Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents

Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail

Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information

Maintain a variety of files and records of information

Plan conferences and meeting, make travel reservations and keep calendar of appointments for the Director of Operations

Maintain and order all necessary supplies and materials for the operations office

Remain informed of company policies and procedures; answering related internal and external questions within authority

Solely manage any special projects assigned by Director of Operations

Work extended and/or irregular hours including nights, weekends and holidays, as needed

Type accurately and at a proficient speed

Organize and prioritize work to meet deadlines

Operate a personal computer using Windows and Microsoft Office software

Operate standard office equipment including copier, typewriter and fax machine

Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important

Work effectively under pressure and/or stringent schedule and produce accurate results

Work independently, exercising judgment and initiative

Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment

Remain flexible and adjust to situations as they occur

Qualification

Microsoft ExcelMicrosoft OfficeWritten communicationOrganizational skillsClerical experienceCustomer serviceTime managementFlexibility

Required

Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience

Draft letters, reports and other correspondence in a timely, accurate manner

Receive and screen telephone calls and visitors in a professional manner

Research and prepare information for comprehensive reports

Assist in the drafting, proofreading and processing of reports and related documents

Process all purchase orders and budget updates relating to capital improvement projects

Report updated budget to General Manager, Assistant General Manager and Director of Finance

Requires extensive use of Microsoft Excel and great attention to detail

Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action

Review all correspondence to remain informed of all activities and pertinent information

Maintain a variety of files and records of information

Plan conferences and meetings, make travel reservations and keep calendar of appointments for the Director of Operations

Maintain and order all necessary supplies and materials for the operations office

Remain informed of company policies and procedures; answering related internal and external questions within authority

Solely manage any special projects assigned by Director of Operations

Work extended and/or irregular hours including nights, weekends and holidays, as needed

Type accurately and at a proficient speed

Organize and prioritize work to meet deadlines

Operate a personal computer using Windows and Microsoft Office software

Operate standard office equipment including copier, typewriter and fax machine

Follow oral and written instructions and communicate effectively with others in both oral and written form

Work effectively under pressure and/or stringent schedule and produce accurate results

Work independently, exercising judgment and initiative

Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment

Remain flexible and adjust to situations as they occur

Benefits

Health, Dental and Vision Insurance

401(k) Savings Plan

401(k) matching

Paid Time Off (vacation days, sick days, and 11 holidays)

Company

Oak View Group

We are here to be a POSITIVE DISRUPTION to business as usual in the sports and live entertainment, and hospitality industries.

Founded in 2015

Los Angeles, California, USA

5001-10000 employees

http://www.oakviewgroup.com

H1B Sponsorship

Oak View Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)

2022 (1)