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NEOGOV · 4 weeks ago

CONTRACT ADMINISTRATION MANAGER (ALTERNATIVE DELIVERY PROJECT)

Los Angeles, CA

Full-time

Hybrid

Senior Level

$104K/yr - $156K/yr

6+ years exp

NEOGOV is part of the Los Angeles County Metropolitan Transportation Authority, dedicated to providing a world-class transportation system. They are seeking a Contract Administration Manager to oversee the entire contract lifecycle related to procurement, construction, and professional services contracts, ensuring compliance with procedures and regulations.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Oversees the negotiation, daily administration, and review of contracts for professional, support, and technical engineering projects to ensure conformance with Metro procedures, specifications, and applicable regulations

Provides business advisement to clients on upcoming and current solicitations and contracts

Oversees, reviews and comments on Request for Proposals (RFPs) packages

Approves final packages for advertising, printing, and distribution

Conducts pre-bid and pre-proposal meetings to answer questions and set schedules

Receives bids and proposals, acts as chairperson on bid/proposal evaluation team, and recommends contract awards to supervisor

Negotiates and executes contracts

Prepares various contract award letters and notices

Responds to bid and proposal award protests

Completes final draft of contracts

Participates in initial contractor and consultant conferences

Initiates action to resolve problems with consultants and other professional service firms; provides guidance in negotiating claims; reviews, monitors, and plans the acquisition of equipment and materials and selecting construction contractors

Maintains an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules

Establishes evaluation criteria in conjunction with Project Manager

Reviews invoices and payments

Negotiates and approves change orders and contract amendments

Coordinates escrow agreements and other contractual documents

Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration

Monitors contract compliance

Assists in developing claim strategies designed to minimize damage assessment and effect on schedules

Arranges and participates in final inspection and prepares closeout documents

Prepares monthly status reports, summaries, and other correspondence

Briefs management on assigned projects and gives oral presentations as applicable

Supervises, trains, and motivates assigned staff

Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees

Qualification

Contract administrationProcurement processesNegotiation skillsCost analysisSupervisory experienceEffective communicationProblem-solvingTime managementTeam collaborationAdaptability

Required

Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred

Six years of relevant experience or three years of relevant supervisory-level experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

Preferred

Experience conducting construction procurements and administration of contracts for projects with Alternative Project Delivery Methods in the public sector or a similar environment

Experience performing Architectural and Engineering (A&E) contract life cycle activities in the public sector or a similar environment

Experience conducting complex procurement processes, including analyzing evaluation of proposals, negotiations, and award of contracts

Experience performing cost and price analysis to support contract award and management

Experience overseeing staff assignments, supervising and resolving issues

Benefits

Medical/Dental/Vision Plan - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays - 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP) - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday. Years of Service Annual Accrual Hire date - 5 years 20 days Beginning of 6th - 10th year 25 days Beginning of 11th - 15th year 30 days Beginning of 16th + years 35 days.

Pension Plan - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.