Kilroy Realty Corporation · 1 month ago
PROPERTY COORDINATOR - WA
Bellevue, WA 98004, USA
Full-time
Onsite
Mid Level
$28.75/hr - $34.08/hr
3+ years expKilroy Realty Corporation is a leading real estate company seeking a Property Coordinator to support their asset management team. The role involves coordinating office moves, managing tenant relations, handling accounts payable and receivable, and assisting with property management tasks.
Commercial Real EstateIndustrialReal Estate Investment
Responsibilities
Assist asset management team in coordinating office moves
Provide front desk and telephone coverage
Maintain project, vendor, and tenant files
Assist the Asset Management Team with ensuring all tenant contacts (legal, billing, premises, emergency) are updated
Process weekly vendor invoices
Assist asset management team with follow up on any outstanding invoices or incorrect billings and resolve discrepancies in a timely manner
Create purchase orders and coordinate with engineering to oversee and manage purchase orders
Run current aging reports on the 5th, 10th, and 15th of each month. Assist with contacting tenants via phone, email and letter for outstanding receivables. Provide Senior Property Manager with status updates
Create and maintain receivables contact list
Assist asset management team in preparing and tracking tenant utilities, after-hours lighting, HVAC and tenant direct services billings
Assist asset management team in preparing and sending out monthly rent statements
Assist asset management team with end of year CAM Reconciliation letters and annual tenant CAM estimate letters
Assist asset management team with compilation of information/data for annual budget preparation, as needed
Assist asset management team with Monthly Variance Reports
Assist asset management team with the preparation and submittal of Lease Change Notices as needed
Assist the Assistant Property Manager with the review of Lease Abstracts from Accounting for Senior Property Manager approval
Assist asset management team complete monthly physical occupancy surveys and update occupancy reports
Assist Asset Management Team with coordination of vendor/contractors to compile figures for annual budget preparation
Gather proposals and competitive bids for new and existing services
Coordinate with building engineers and review preventative maintenance schedules and repair needs for budgeting
Assist asset management team in obtaining timely renewal of submittal of insurance binders for tenants and vendors
Assist asset management team in preparing incident report forms for submittal to Risk Manager
Assist asset management oversee the RiskConnect insurance compliance platform
Assist asset management team in following up with vendors to confirm timely completion of jobs
Participate in annual property inspections
Assist asset management team in managing the work order system by assigning work orders, following up on timely response to work orders, and inputting new work orders
Assist asset management team in coordinating all tenant and property events
Assist asset management team in coordinating the Online Fire Life Safety training program with the tenants
Assist asset management team in coordinating signage program, including directory boards, tenant suite signs, floor directory signs, monument signs, evacuation and restroom signs, etc
Assist the Assistant Property Manager with the preparation and distribution of tenant memos and notifications
Assist in the preparation of move-in packages and assist in coordination of tenant move-ins/outs
Assist in implementation and compliance of tenant lease obligations
Assist in preparing Tenant Manuals and Emergency procedures
Assist in educating tenants on each project’s recycling program
Assist asset management team in resolving miscellaneous Tenant issues
Assist asset management team with monthly walk throughs and follow up requests
Liaison with engineering team to complete tenant work order in a timely manner
Assist asset management team with collection of bids for projects, and / or maintenance and repairs
Maintain vendor contracts, purchase order documents and vendor files as needed
Ordering of office supplies for Regional Office
Coordinate meetings and events such as team lunches, community outreach, and team building events
Other duties, as assigned
Qualification
Required
Must be self-motivator, possess excellent phone etiquette, must convey a highly professional manner, and must be highly organized
Solid understanding of office procedures; typing skills 60+; excellent spelling and grammar; and highly computer literate with Word and Excel
Good math skills are essential
Minimum of 3 years working in a professional office environment
Minimum 1 year working in a commercial real estate environment
Preferred
Accounting experience preferred
Benefits
Medical
Dental
Vision
FSA
HSA options
Group Life & Disability
LTD coverage
Retirement savings plan with a competitive employer match
Employee support programs like our parental leave coaching program
Wellness and commuter benefits
Company
Kilroy Realty Corporation
Kilroy Realty Corporation (NYSE: KRC) is a leading U.S.
201-500 employees
Funding
Current Stage
Public CompanyTotal Funding
$1.71BKey Investors
New York Life Insurance
2025-08-05Post Ipo Debt· $400M
2024-01-09Post Ipo Debt· $400M
2023-07-20Post Ipo Debt· $375M
Leadership Team
John B. Kilroy, Jr.
CEO
Merryl Werber
Senior Vice President, Chief Accounting Officer and Controller
Recent News
2025-09-30
2025-09-19
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