Prologis · 16 hours ago
Senior Administrative Assistant
Milpitas, CA
Full-time
Onsite
Mid, Senior Level
$35/hr - $44/hr
3+ years expPrologis is a leading company in the logistics industry, known for its extensive portfolio and innovative solutions. The Senior Administrative Assistant will support the Heads of Development and their team, managing operations and ensuring effective communication and organization within the department.
IndustrialLogisticsReal Estate
Hiring Manager
Heidi Bogner
Responsibilities
Serve as a key strategic partner to the Heads of Development by anticipating needs, proactively managing priorities, and ensuring alignment between daily operations and broader regional business objectives
Act as the primary gatekeeper for the department heads—triaging requests, determining priority level, and ensuring the most efficient use of leadership time
Manage schedule flow between Development and internal/external stakeholders, ensuring timely communication, follow-up, and decision-making support
Manage confidential and sensitive information with the utmost discretion, including personnel-related matters, performance discussions, and strategic business decisions
Plan, organize and manage calendar and email correspondence for department heads, including resolving any overlapping commitments and protecting time for priorities
Develop, collect, and prepare information used for presentations/meetings for department heads and regional Development team
Coordinate travel arrangements and necessary documentation for department heads
Occasionally, support other Development Officers on meeting coordination and travel arrangement
Prepare monthly expense reports and assist with other administrative support requests for department heads
Review and track the expense reports from the development team prior to department heads’ approval
Coordinate special events, such as offsite meetings, training, etc. with internal and external stakeholders: research and prepare event and travel arrangements in advance, preparing content documents and agenda items, keeping notes, and helping with day-of preparation as needed
Conduct database maintenance and reports for regional development team including shared systems, troubleshooting with users as needed
Project lead for department initiatives revolving around new administrative process and methods. Create and maintain tracking logs
Develop, collect, and prepare information used for presentations/meetings for department heads
Support and backup the Executive Assistant/Office Manager
Provide additional ad hoc department support as needed
Willingness to pitch-in and take on new projects as requested
Qualification
Required
Minimum of 3+ years related experience
Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook)
Ability to carry out specific oral and written instructions from different members of the Development team
Ability to think strategically and operationally—identifying not only what needs to be done but the most effective path to accomplishing it
Demonstrated experience supporting senior executives, including handling complex calendaring, communications, and confidential matters
Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy
Meticulous attention to detail and accuracy
Execute responsibilities with a sense of urgency and follow-through
Customer service mind-set and a team player mentality. Exceptional relationship-building skills with stakeholders across all levels of the organization
Positive, proactive work ethic and approach
Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendors
Preferred
Preferrable knowledge of PeopleSoft Financials, and Adobe Professional or BlueBeam, SharePoint
Benefits
Healthcare, dental, and vision insurance for employees and eligible dependents
401(k) retirement plan has a company match of 50% up to 12% of eligible compensation
Generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time
Company
Prologis
Prologis is an owner, operator, and developer of industrial real estate, logistics, and supply chain.
1001-5000 employees
H1B Sponsorship
Prologis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (12)
2024 (15)
2023 (8)
2022 (10)
2021 (6)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$3.24BKey Investors
European Investment Bank
2025-05-22Post Ipo Debt· $3B
2024-12-11Post Ipo Debt· $236.38M
1994-04-08IPO
Leadership Team
Dan Letter
Chief Executive Officer
Hamid Moghadam
Chairman & CEO
Recent News
Yahoo Finance
2026-01-22
2026-01-22
Company data provided by crunchbase