Linnaeus · 3 weeks ago
Sr. Analyst, Lease Administration - Mars Veterinary Health
Los Angeles, CA
Full-time
Onsite
Senior Level
$77K/yr - $138K/yr
5+ years expLinnaeus is part of the Mars Petcare family and is dedicated to providing exceptional veterinary care. The Sr. Analyst, Lease Administration will manage the document flow throughout the lifecycle of leases, ensuring compliance and coordination among various stakeholders.
Health CareVeterinary
Responsibilities
Manage information and document flow from final letter of intent (LOI) through the closure of the facility
Review new leases and lease amendments – prepare accurate and detailed lease abstract including all critical dates and financial requirements. Accurately enter completed abstract information into lease management database
Manage review of monthly rental statements on assigned locations and work with lease accounting to make adjustments as needed to adhere to lease administration guidelines
Review annual reconciliations, perform desktop audit and verify before payment
Perform accurate and detailed reconciliations of rent accounts to ensure compliance with lease terms. Work with landlords to resolve discrepancies
Manage entire contract agreement cycle including coordination of documentation and process workflows
Monitor and act on key action dates (construction, renewals, terminations, etc.)
Maintain and appropriately update lease data on new, relocated and renewed facilities
Work closely with Lease Accounting and Accounts Payable to ensure accurate Rent and Additional Rent payment processes in accordance with company guidelines
Process paperwork and coordinate new vendor (landlord) set-up as needed. Process landlord address changes/vendor changes. Maintain a central repository for all pertinent property related documentation
Review and prepare Estoppels, Subordinations for review with Commercial Lease Negotiator and signature of Senior Management
Maintain and manage appropriate communication with all landlord representatives, internal customers, including facilities and hospital associates
Inform the broader Real Estate and Hospital teams and manage changes of ownership/landlords in existing leased properties to minimize disruptions and ensure tenant rights are prioritized during these transactions
Work cross functionally on lease audits, budgeting, and Mars/ASC 842 financial compliance
Acts as a key liaison with all business units within Mars Veterinary Health (MVH)
Work directly with Facilities and Hospital Associates and Landlords regarding property management needs/issues
Other job duties as assigned
Qualification
Required
Bachelor's degree in Business Administration or Real Estate or equivalent combination of education, training, experience
5 years experience in Real Estate, multi-unit portfolio (retailer or landlord) or equivalent
Must have prior experience managing leases in a commercial real estate tenant or retail facilities (multi-unit)
Ability to effectively produce quality & consistent work under tight deadlines and ambiguous situations
Preferred
Lease Administration/property management background in a corporate organization
Full life cycle Lease accounting software (ex. Lucernex, Accruent, etc.)
Benefits
Competitive salary with paid time off & holidays so you can spend time with the people you love.
Medical, dental, and vision insurance for you and your loved ones.
Fertility and family-building assistance.
Paid Parental leave.
Practice Paid Basic Life Insurance.
Practice Paid Short- and Long-Term Disability.
Automatic enrollment 401(k) Savings Plan after 60 days of employment with generous company match.
Commuter Benefits.
Legal Plan.
Health Savings Account & Flexible Spending Account.
Mental health support and resources.
Paid Volunteering.
Continuing Education allowance & MED hours for eligible positions.
Student Debt Relief (for full-time DVMs).
A Variety of discounts including Mars, PetSmart, Royal Canin, fitness, cellular and so much more.
Company
Linnaeus
Linnaeus Veterinary Ltd (A Mars Company).
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-06-07Acquired
Company data provided by crunchbase