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The University of Texas at Austin · 3 weeks ago

Senior Program Coordinator for Option III Program Advising & Admissions

Austin, TX

Full-time

Onsite

Mid, Senior Level

$55K/yr - $55K/yr

The University of Texas at Austin is a leading institution in education, and they are seeking a Senior Program Coordinator for their Option III Program Advising & Admissions. This role involves assisting with graduate student recruitment, admissions, and program advising, while collaborating with various stakeholders within the Office of Student Services.

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Responsibilities

Providing administrative support for recruiting packages and maintains records on admissions and recruitment

Preparing and sending acceptance/denial letters and program literature

Supporting prospective student and admitted student campus visit events

Facilitating information sessions for prospective graduate applicants

Coordinating admissions processes and resolve related problems and issues for graduate applicants, including notifying applicants of missing application material

Compiling and provide applicant data to Graduate Admissions and Progression Committee (GAPC)

Attending select GAPC meetings to provide details on data compiled for GAPC

Communicating admissions decisions to the Graduate School and to admitted applicants

Performing prerequisite transcript evaluations for applicants

Participating in student recruitment activities, including traveling to recruitment events

Coordinating Option III events, including recruitment events and processes: creating and tracking budget for events, including all necessary business affairs paperwork for purchases and reimbursements; coordinating catering, facilities, promotional materials (including creating handout booklets and other materials for attendees); creating and managing online forms for event related registration and feedback. Managing travel and room reservations for events; support logistics for prospective student events

Maintaining records and databases on applicants to Option III program (e.g., program, concentration, class enrollment, and application information)

Maintaining records and databases on current students, including programs of work for students

Composing letters and reports related to current students and compiling information and track program, concentration, and class enrollment

Maintaining listservs for current graduate students

Serving as a contact for prospective, current, and alumni communities, answering all inquiries, including general academic and procedural information

Advising students on faculty advising, registration, program requirements, course add/drops, withdrawals, and leave of absence forms and documentation

Providing information and clarification of institutional and program rules and requirements

Assisting students with forms and documents

Coordinating procedures leading to student graduation, including certifying students eligible to graduate, applying for graduation, and certifying programs of work

Coordinating with SON evaluator to distribute graduation surveys and provide list of students or graduates

Assisting with accurately and timely documentation of OSS processes and procedures

Manage administrative academic matters for currently enrolled students, including grade reporting, course registration, course scheduling, course inventory, and course instructor surveys. Manage student financial processes. Bill and facilitate the collection of deposits from admitted students, facilitate fellowship award, bill current students, and create and manage payment plans

Assist with responding to questions regarding application completion, admissions decisions, application completion status, student orientation and welcome activities

Assist with logistical aspects of classes, including scheduling class weekends, organizing catering and supplies, and coordinating with student support staff

Provide staffing support at Office of Student Services activities (e.g., Commencement and Graduation, Light the Lamp/White Coat Ceremony, Welcome/Back-to-School, Gone to Texas/Nursing)

Collaborate with Office of Student Services teammates on graduation-related activities, including updating graduation information in a timely and accurate manner and ordering Option III Doctor of Nursing Practice medals

Communicate and collaborate with staff, administrators, and faculty working on non-Option III (Alternative Entry Masters, Master of Science, Doctor of Philosophy) graduate programs and services as needed

Other related functions as assigned

Create, maintain, and promote technologically advanced office protocols utilizing a high degree of innovation

Contribute to a positive and collegial work environment

Additional hours may be required at peak periods

Qualification

Graduate AdmissionsProgram CoordinationEvent CoordinationUT-Austin PoliciesInformation SystemsDetail-orientedProject ManagementCommunication Skills

Required

Bachelor's degree

Relevant education and experience may be substituted as appropriate

Preferred

Master's Degree in Higher Education Administration or relevant graduate degree

Experience with UT-Austin policies and processes pertaining to graduate students

Experience with UT-Austin information systems (e.g., EASI: View Student Record, Graduate Worksheet, GCD Grad School Progress, RGEN, Advisor's Toolkit, Cognos, UT Box, Mainframe, Qualtrics, Zoom)

Experience with Option III recruitment, admissions, and program admissions, especially for a school of nursing

Highly detail-oriented individual who can manage complex tasks with precision and accuracy. The ideal candidate will consistently demonstrate thoroughness in their work and a strong commitment to quality

Superior skills in coordination and managing multiple projects as once

Benefits

Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.