University of St. Thomas · 3 weeks ago
Administrative Assistant to the Associate Vice President
Minneapolis, MN
Full-time
Onsite
Mid Level
$19.94/hr - $25/hr
3+ years expThe University of St. Thomas is committed to inclusion and equal opportunity in education and employment. They are seeking an Administrative Assistant to provide high-level administrative support to the Associate Vice President and the University Advancement team, managing calendars, preparing documents, and ensuring efficient office operations.
AlumniEducationHigher EducationUniversities
Responsibilities
Manage the Associate Vice President(s)’s calendar for all activities, meetings, reservations, and travel; coordinate and prepare materials for meetings the Associate Vice President(s) attends or leads including agendas, minutes, reports, presentations, online research, room reservations, and catering requests. Manage expense reporting. Assure the preparation and proper recording of call reports for development work involving the Associate Vice President(s). Manage small constituent and team gatherings
Support the Associate Vice President(s) in scheduling large group and recurring meetings, prepare materials for meetings. Manage expense reporting. Support committees and projects as requested
Prepare letters, donor acknowledgements, e-mail correspondence, memos, presentations, and other documents as needed; complete writing projects; transcribe and prepare clean text; edit and proof correspondence, proposals, and summaries
Assist Associate Vice President(s) with initiative and projects as requested; manage procedures and processes, including purchases and payments, requests for services, and managing department rosters for subscriptions; reconcile and approve expenditures; oversee and implement change in office operations; ensure equipment, materials and space are used effectively
Manage University Advancement on-boarding, off-boarding, office move requests, organization chart updates, phone list updates, training/professional membership access and other staffing and facilities-related processes
Manage the Minneapolis University Advancement Office ensuring the space is well-organized, professional, and welcoming for team members and external guests. Order supplies. Manage office contracts and equipment
Provide project support to members of the University Advancement team
Provide seamless back-up to the Executive Assistant to the Vice President of University Advancement position. Maintain excellent working relationships with all members of the University Advancement staff, the internal university community, and donors; assist with fostering a team dynamic within the advancement office
Other duties as required
Qualification
Required
High school diploma or equivalent
Three years of administrative support experience
Preferred
Post-secondary work
Benefits
Tuition Remission for employees, spouses, and dependents
Generous Retirement Contributions to support your future
Comprehensive Health Coverage including medical, dental, and vision
Fully Paid Insurance : disability, life, and AD&D
Paid Parental Leave to support growing families
Company
University of St. Thomas
Located in the Twin Cities of Minnesota (USA), the University of St.
1001-5000 employees
H1B Sponsorship
University of St. Thomas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (12)
2023 (13)
2022 (16)
2021 (7)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
$5.03MKey Investors
Minnesota Department of Public SafetyOtto Bremer Trust
2025-10-23Grant· $5M
2022-08-11Grant· $0.03M
Leadership Team
Audra Nuru
Endowed Chair of Social Sciences
Trent Brager
Business Intelligence Analyst
Recent News
Star Tribune
2025-10-25
2025-10-25
Company data provided by crunchbase