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Citarella - The Ultimate Gourmet Market · 1 month ago

Buyer Administrative Assistant

Bronx, NY, US

Full-time

Onsite

Entry Level

$22/hr - $25/hr

2+ years exp

Citarella is a family-run gourmet market known for its high-quality food offerings. The Buyer Administrative Assistant will support the Buying Team by managing administrative tasks, vendor communications, and data entry to ensure efficient operations.

Consumer GoodsE-CommerceFood and BeverageRetail

Responsibilities

Provide direct administrative support to the Buying Team

Manage calendars and coordinate meetings and calls

Assist with vendor inquiries, delivery scheduling, and warehouse coordination

Conduct research and gather information for the Buyers as needed

Create purchase orders using internal ordering systems

Maintain vendor records, including contact details and cost/item files

Perform accurate data entry and maintain system updates

Prepare, distribute, and archive meeting notes

Track Paid Time Off and maintain team holiday calendars

Handle incoming calls, voicemails, and messages professionally

Perform general office tasks including scanning, mailing, filing, faxing, and emailing

Monitor and manage supply orders and inventory

Keep office area clean, organized, and well-stocked

Support the team with other tasks and projects as assigned

Qualification

Administrative support experienceMicrosoft Office SuiteOrganizational skillsCommunication skillsFood retail experienceDetail-orientedProblem-solvingTime management

Required

Minimum 2 years of experience in an administrative support role

High School Diploma required

Strong organizational and time management abilities

Excellent written and verbal communication skills

Detail-oriented with a proactive approach to problem-solving

Proficient in Microsoft Office Suite (Excel, Word, Outlook)

Preferred

Experience in a food-related or warehouse/distribution environment is preferred

Ability to travel to all Citarella locations

Associate's, Bachelor's, or trade school degree preferred

Company

Citarella - The Ultimate Gourmet Market

The Citarella Story Established in New York City in 1912, Citarella continues to be a family-run business, celebrating more than 100 years of culinary history.

Founded in 1912

New York, New York, USA

501-1000 employees