Central Michigan University · 4 weeks ago
ADMINISTRATIVE OFFICE ASSISTANT III
Mount Pleasant, MI
Full-time
Onsite
Mid Level
$18/hr - $18/hr
4+ years expCentral Michigan University is dedicated to preparing students to become leaders and changemakers. The Administrative Office Assistant III will provide complex secretarial and administrative support for the Statistics, Actuarial & Data Sciences department, functioning with a high degree of autonomy and maintaining various departmental records and communications.
E-LearningEducationHigher EducationUniversities
Responsibilities
Maintains and analyzes set of complex budgetary records for several accounts by performing bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures
Acts with a high degree of independence as a liaison with students, visitors, faculty, staff, and other individuals both on and off-campus
Answers phones and greets visitors to the department
Answers questions and assists with problems of students, faculty and others
Creates and maintains personnel records
Creates summer payroll for department and grants, if applicable
Prepares biweekly staff payroll; enters and approves student hours in Timelink; verifies hours worked and maintains department spreadsheet of hours worked
Assists with coordination and organization of advertising and recruitment of regular and temporary faculty and staff, including correspondence, file maintenance, hotel accommodations, creation of candidate itineraries and volunteer sheets and reimbursement of expenses
Interviews, hires and supervises student employees
Assists with preparation and implementation of the department’s graduate assistant orientation
Assists with assignment and movement of department faculty and graduate students’ offices
Coordinates meetings for various department activities and schedule faculty for commencement
Assists with maintenance of department chairperson’s calendar
Maintains keys and key list for the department
Creates purchase requisitions and invoice vouchers as needed
Assists in maintaining department credit card and ensures accurate recording of expenses
Updates surveys from various outside organizations as needed
Assists with planning and coordinating department events
Assists with awarding of department scholarships
General office duties: maintaining department files, photocopying/scanning, pickup and deliveries of office related items
Enters and maintains data in STAD grad website
Maintains a spreadsheet to monitor the funded and non-funded students activity, classes, qualifying exams and teaching schedules
Creates surveys, posts announcements, qualifying exams and schedules for grad students on Blackboard
Assists with the graduate student application process
Under the guidance of the department chairperson and associate chairperson, makes GA teaching schedules, classroom assignments, classroom changes, adds/cancels class requests and registers students
Coordinates all activity for the Student Opinion Survey, which includes preparing individual packets for instructors, handing out packages, making sure each package is filled out correctly and directing students’ assistance
Orders all instructor textbooks for the department and works with the bookstore and publishers to ensure proper books are stocked for students
Other duties as assigned
Qualification
Required
High school diploma or GED
Four years of qualifying experience or a combination of education and experience that equates to four years
Experience with Microsoft Word
Customer service experience
Spreadsheet and/or database experience
Organizational skills with strong attention to detail
Demonstrated positive interpersonal skills
Effective verbal and written communication skills
Ability to project a positive attitude
Ability to manage multiple projects and meet deadlines with accurate results
Ability to compose, proofread and edit correspondence
Preferred
Ability to perform the essential functions of the position
Effective use of personal computer
Experience with SAP system and CMU's Data warehouse
Experience with Perceptive Content
Proficient with Microsoft Word, Excel, and PowerPoint
Benefits
Access to a nationally recognized wellness program
Health care and benefits that exceed regional, state and national norms
Company
Central Michigan University
Welcome to Central Michigan University, a nurturing institution that fosters the transformative power of advanced learning.
1001-5000 employees
H1B Sponsorship
Central Michigan University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (20)
2024 (16)
2023 (15)
2022 (13)
2021 (7)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
$31.5M2018-07-06Grant· $31.5M
Leadership Team
John Veilleux, MBA
Vice President for University Communications & Chief Marketing Officer
Alison Arnold
Director Community Partnerships College of Education & Human Services
Recent News
2025-11-04
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