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Equity Residential · 3 weeks ago

Office Services Lead

2 N Riverside Plaza, Chicago, IL, 60606, US

Full-time

Onsite

Mid Level

$23.07/hr - $28.84/hr

3+ years exp

Equity Residential is dedicated to creating thriving communities, and they are seeking an Office Services Lead to assist with day-to-day office operations. The role involves managing office supplies, maintaining organization, and overseeing vendor relationships to ensure efficient office services.

Property ManagementReal Estate

H1B Sponsor Likely

Responsibilities

Takes inventory of office kitchen supplies and distributes supplies as needed

Makes regular UPS or US Mail shipments to regional offices and communities

Responsible for day end closing of UPS

Maintains general office organization. Assures that hallways, walkways and public areas are well lighted, uncluttered and kept in a safe manner, free of boxes or other debris

Sorts interoffice mail and makes regular daily pick-up of mail

Maintains kitchens; keeps kitchen areas stocked with supplies; and regularly cleans kitchen equipment (refrigerator, water, coffee and beverage dispensers, and popcorn machines)

Responsible for the set up and securing of furniture on the outside deck

Monitors inventory and distributes paper stock to all copiers, fax machines and printers

Maintains conference rooms and keeps them neat and stocked with supplies

Keeps mail, supply, copier and storage areas, and conference rooms in order

Handles office services requests such as changing light bulbs, hanging pictures, etc

Maintains bulletin boards and posts company information

Assists in the processing of overnight shipments

Assist with set-up and breakdown of 2N office events

Assists in large and small office moves

Oversees the maintenance of relationships with vendors and facilitates discussions to review current pricing on high usage items such as office supplies, toners, kitchen supplies and printed material to ensure expense is minimized. Suggests more cost efficient resources or items to departments when and if appropriate to ensure the best use of company dollars

Oversees the preparation of all Office Services-related invoices to ensure charges are appropriately applied; questions charges that differ from initial agreement for services

In partnership with Administrative Services Manager maintains emergency procedures and periodically updates company specific safety manuals. Maintains, coordinates and communicates emergency evacuation plans and emergency calling lists to the designated emergency team members. Participates in tenant evacuation drills scheduled by the Office of the Building with the Chicago Fire Department. Plans and executes annual Safety Days to keep employees aware of procedures. Provides guidance to the floor leaders to ensure safety teams are intact on all floors. Offers CPR/AED and first aid certification classes to employees. Maintain AED units’ hardware and software to ensure the company's equipment is in compliance, including updating instructions, batteries, pads, etc

Works with building / facilities teams to ensure facility maintenance services (e.g. cleaning, pest control, HVAC) are properly executed

Assists with other projects as necessary

Represents the Company in a professional manner at all times. Consistently maintains a professional courteous attitude when dealing with coworkers, guests and the general public

Performs other duties as necessary

Qualification

Office administration experienceGoogle SuiteMicrosoft WordMicrosoft ExcelMaintenance experienceInterpersonal skills

Required

Prefer at least 3 years of general office administration experience; some maintenance experience helpful

Must be able to lift equipment and packages weighing 40 or more pounds

Excellent interpersonal skills required

Preferred

Google, Microsoft Word and Excel preferred

Company

Equity Residential

Glassdoor4.0

Equity Residential (EQR) is a real estate investment trust (REIT).

Founded in 1967

Chicago, Illinois, USA

1001-5000 employees

http://equityapartments.com

H1B Sponsorship

Equity Residential has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (4)

2023 (1)