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DeVry University · 1 day ago

Executive Assistant II

United States

Full-time

Remote

Senior Level

5+ years exp

DeVry University is committed to closing the opportunity gap and preparing learners for careers shaped by technology. The Executive Assistant II plays a vital role in providing advanced administrative support to C-suite leaders, ensuring effective operations and communication flow while managing competing priorities.

E-LearningEducationHigher EducationUniversities

Culture & Values

Responsibilities

Manages sensitive and confidential matters with maturity, discretion, and strong situational awareness

Tracks executive commitments, ensuring progress, follow-ups, and cross-department coordination are completed

Collaborates with executive assistants across the organization to align calendars, events, and enterprise-wide communications

Demonstrates exceptional judgment, diplomacy, and the ability to synthesize information quickly and provide clarity in ambiguous situations

Provide complex calendar management for two senior leaders, including prioritizing requests, resolving conflicts, and proactively identifying agenda priorities

Coordinate high-level meetings, board sessions, leadership offsites, and cross-functional engagements; ensure agendas, materials, and technology are prepared in advance

Arrange travel logistics, executive transportation, and meeting coordination

Prepare, review, and process expense reports while maintaining accurate budgeting and administrative records

Draft, edit, and format executive-level correspondence, confidential communications, presentations, and reports

Serve as a liaison between executives and internal departments, external partners, and key stakeholders, ensuring timely and professional communication

Manage confidential information related to strategy, personnel matters, and sensitive business priorities with sound judgment and discretion

Monitor follow-up items, deadlines, and action steps from meetings; track and support progress on priorities

Assist with special initiatives and strategic projects, independently managing portions of workflows and coordinating deliverables

Qualification

Executive-level administrative experienceMicrosoft Office SuiteComplex calendar managementDigital collaboration toolsOrganizational skillsCustomer serviceProfessionalismAttention to detail

Required

Associate's degree required

5+ years of executive-level administrative experience, including at least 2 years of direct support to C-suite or senior officers

Exercises autonomous decision-making on behalf of executives, including scheduling, prioritization, communication routing, and escalation management

Anticipates executive needs, identifies risks or operational bottlenecks early, and recommends proactive solutions

Proven ability to manage complex calendars, competing priorities, and confidential matters independently

Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and comfort with digital collaboration tools (SharePoint, Teams, Zoom, OneDrive)

Strong organizational skills with exceptional attention to detail, accuracy, and follow-through

Demonstrated ability to work in a fast-paced, deadline-driven environment while maintaining a high level of customer service and professionalism