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Schulte Hospitality Group · 4 weeks ago

Executive Administrative Assistant/Office Manager

Louisville, KY

Full-time

Hybrid

Senior Level

5+ years exp

Schulte Hospitality Group is a leading third-party management company in the hospitality industry, seeking an Executive Administrative Assistant/Office Manager to support the CEO and executive leadership team. The role involves managing administrative tasks, coordinating meetings and events, and ensuring efficient office operations.

Business DevelopmentConsultingHospitalityManagement Consulting

H1B Sponsor Likely

Hiring Manager

Stephanie Kleinow

Responsibilities

The Executive Administrative Assistant/Office Manager serves as a key partner to the CEO and executive leadership team, ensuring smooth execution of strategic priorities while managing all administrative and operational needs

Provide executive-level administrative assistance to the executive leadership team

Manage CEO/Executive Leadership calendar(s) with attention to priorities, ensuring efficient use of time across meetings, travel, and personal commitments

Coordinate logistics for meetings and events, including reserving meeting spaces, arranging IT and A/V support, liaising with catering vendors, and ensuring all meeting materials and supplies are prepared and available in advance

Arrange complex travel itineraries, accommodations, and handle expense processing with precision and discretion

Prepare presentations, reports, and internal or external communications on behalf of the CEO

Assist in preparing materials, coordinating logistics, and managing follow-up actions related to board meetings

Manage sensitive information, correspondence, and records with professionalism and the highest level of confidentiality

Act as a liaison between staff, leadership, and external partners to facilitate smooth communication

Maintain accurate records, contracts, and filing systems (both digital and physical)

Oversee daily office operations to ensure efficiency, organization, and a positive workplace environment

Maintain office supplies, equipment, and vendor relationships; handle purchasing and inventory control

Identify potential risks, challenges, and opportunities - offering thoughtful, data-informed recommendations

Qualification

Executive-level supportOffice operations managementMicrosoft Office SuiteProject managementCommunication skillsInterpersonal skillsAdaptabilityProblem-solving

Required

Minimum of 5+ years in executive-level support, chief of staff, project management, or a comparable strategic administrative role

Demonstrated experience managing office operations, coordinating projects, and supporting senior leadership

Strong proficiency in Microsoft Office Suite and other productivity tools for creating reports, presentations, and spreadsheets efficiently

Proven success working in dynamic, fast-moving environments where priorities shift quickly

Exceptional ability to manage multiple projects simultaneously while maintaining accuracy and thoroughness

Highly proficient with technology and process improvement, capable of analyzing workflows and introducing solutions that increase efficiency and reduce manual work

Trusted to handle sensitive information and high-level communications with absolute discretion and professionalism

Excellent written and verbal communication skills, with the ability to craft clear, concise, and polished correspondence

Anticipates challenges and needs in advance, offering well-thought-out solutions without waiting for direction

Proactive, resourceful, and adaptable to changing business needs

Strong interpersonal skills with the ability to foster collaboration and a positive workplace culture

Benefits

Free Telemedicine and Virtual Mental Health care access for all Associates starting day one!

Multiple Health Insurance and Life Insurance options

401k Plan + Company Match for eligible associates

Paid Time Off

Holiday Pay

Pet Insurance

Employee Assistance Program

Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!

Company

Schulte Hospitality Group

Schulte Hospitality Group is a premier hospitality management and development company, overseeing a global portfolio of more than 240 hotels, restaurants, and other related hospitality ventures with a team of over 10,000 team members.

Founded in 1999

Louisville, Kentucky, USA

10001+ employees

http://schultehospitality.com

H1B Sponsorship

Schulte Hospitality Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)

2021 (2)