NEOGOV · 1 month ago
Administrative Assistant, Div. of Health Care Technologies
Jordan Campus, UT
Full-time
Onsite
Entry Level
$41K/yr - $41K/yr
1+ years expSalt Lake Community College is Utah’s largest open-access college, and they are seeking an Administrative Assistant to provide administrative support to the Associate Dean. The role involves managing day-to-day operations, handling confidential information, and performing various clerical tasks.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Perform routine clerical functions
Compile, produce, and edit quality finished memoranda and other business correspondence using Office 365
Schedule meetings and coordinate AD calendar
Schedule remote meetings using Zoom and/or other platforms
Make and reconcile travel arrangements, mileage requests, etc
Maintain files both electronically and hard copies
Distribute mail and ordering supplies
Screen calls and take messages, disseminate specific program information to students, employees, and others, answer questions, and make referrals when appropriate
Manage general operations of the office which includes working with confidential faculty and student information, coordinating activities with other departments, and outside contacts
Maintain Complio database for medical students in CNA, CMA, Pharm Tech programs
Assist with enrollment issues related to CNA and CMA students at the West Valley Center
Assist ESL overflow needs with the Spanish students in the West Valley medical programs
Help in assisting Spanish translation and phone calls from ESL students interested in SLTech programs
Disseminate general information to students, employees, and others
Explain department and college policies and procedures
Process and prepare fiscal and budgetary documents which may include departmental requisitions, purchase orders, inventories, personnel and employment records, payroll for hourly employees/adjunct faculty, and budget reconciliations
Track expenditures of related instructional programs
Track budgetary issues related to multiple program areas to utilize student fees, grant monies and E&G funding
Assist in program development activities including scheduling DACUMs, conducting labor market surveys, and tracking program changes
Assist with recruiting at community events after normal business hours and Saturdays when needed
Provide faculty support
Process teaching agreements and full-time faculty load sheets
Maintain files for program areas
Provide administrative support to Program Advisory Committees, including compiling minutes, scheduling rooms, arranging parking permits, food, etc
Recruit ECPAC members for multiple program areas
Other duties as assigned
Qualification
Required
Applicants must be authorized to work in the United States
All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment
New employees must provide a valid Utah residential address within 30 days of their start date
Associate's degree or two years post high school
One (1) to four (4) years of related full-time experience
Perform routine clerical functions
Compile, produce, and edit quality finished memoranda and other business correspondence using Office 365
Schedule meetings and coordinate AD calendar
Schedule remote meetings using Zoom and/or other platforms
Make and reconcile travel arrangements, mileage requests, etc
Maintain files both electronically and hard copies
Distribute mail and ordering supplies
Screen calls and take messages, disseminate specific program information to students, employees, and others, answer questions, and make referrals when appropriate
Manage general operations of the office which includes working with confidential faculty and student information, coordinating activities with other departments, and outside contacts
Maintain Complio database for medical students in CNA, CMA, Pharm Tech programs
Assist with enrollment issues related to CNA and CMA students at the West Valley Center
Assist ESL overflow needs with the Spanish students in the West Valley medical programs
Help in assisting Spanish translation and phone calls from ESL students interested in SLTech programs
Disseminate general information to students, employees, and others
Explain department and college policies and procedures
Process and prepare fiscal and budgetary documents which may include departmental requisitions, purchase orders, inventories, personnel and employment records, payroll for hourly employees/adjunct faculty, and budget reconciliations
Track expenditures of related instructional programs
Track budgetary issues related to multiple program areas to utilize student fees, grant monies and E&G funding
Assist in program development activities including scheduling DACUMs, conducting labor market surveys, and tracking program changes
Assist with recruiting at community events after normal business hours and Saturdays when needed
Provide faculty support
Process teaching agreements and full-time faculty load sheets
Maintain files for program areas
Provide administrative support to Program Advisory Committees, including compiling minutes, scheduling rooms, arranging parking permits, food, etc
Recruit ECPAC members for multiple program areas
Other duties as assigned
Business English, math, accounting, writing, spelling, punctuation, and vocabulary skills
Demonstrated organizational skills and general office procedures and methods
Specific departmental and college policies, procedures, and operations
Basic office bookkeeping and budget accounts
Proficiency with Outlook email and calendar functions, Banner, SharePoint, Etrieve and SLCCBuy
Develop and format business letters and correspondences
Develop spreadsheets for gathering data and tracking expenses
Type 50 wpm
Take minutes and report business meetings accurately
Follow written and oral instructions effectively and accurately
Prioritize time and perform multiple tasks effectively
Research and analyze data
Demonstrated excellent communication and interpersonal skills and work ethic
Safeguard confidential information
Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College
Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities
Benefits
Health Insurance
Utah Retirement Systems
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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