University of Pennsylvania · 3 weeks ago
Assistant Director of Facility Operations
Pottruck Health and Fitness Center
Full-time
Hybrid
Mid, Senior Level
$58K/yr - $58K/yr
2+ years expThe University of Pennsylvania is a world-renowned leader in education, research, and innovation. The Assistant Director of Facility Operations will assist with the daily oversight of the Pottruck Center, Sheer Pool, and Fox Fitness Center, managing staff, coordinating maintenance, and ensuring compliance with safety and operational standards.
Continuing EducationEdTechEducationSTEM EducationUniversities
Responsibilities
Assists the Associate Director, Facility Operations with supervision and management of recreation facilities, including planning for openings and closings, enforcing policy compliance, participating in risk management tasks, addressing customer issues, and serving as a resource to the part-time staff. Performs daily facility inspections to identify maintenance or housekeeping needs, manages preventative maintenance programs for fitness equipment, and reports on work order requests and equipment repair progress
Works collaboratively with the Associate Director, Facility Operations to evaluate and coordinate aquatic facility repairs, maintenance, housekeeping, and capital projects. Maintains Certified Pool Operator and PA Pesticide License. Communicates with Aquatics Coordinator for scheduling and operational purposes
Responsible for personnel management of all facility operations coordinator staff including training, supervision, evaluation, development, and discipline
Support Facility Operations Coordinators in the hiring and onboarding process for new employees, in addition to overseeing and tracking the scheduling, performance, training, risk audits, and team building for a staff of nearly 30 Recreation Assistants. Ensures buildings are staffed safely and appropriately so that they can remain open as scheduled. Processes payroll for part-time staff members in absence of Coordinators
Works collaboratively with the Associate Director, Facility Operations to assess and mitigate current and future risk for the department. Reviews risk management policies and procedures, holds required associated trainings, certifications, and licenses, and teaches safety and certification courses as required
Assists with purchasing, inventory, reporting, and budget management for recreational facilities, with primary responsibility for Sheerr Pool operations
Event manager as needed for DRIA and Business Development events. Assists with the coordination of game day operations for varsity home swim meets
Other duties and responsibilities as assigned
Qualification
Required
Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required
Minimum two years of progressive management and supervisory experience in facility operations or similar field
Current American Red Cross Adult CPR and AED instructor certification, Certified Pool Operator (CPO) and PA Pesticide License required
Will be required to obtain these certifications within the first 60 days of employment
Demonstrated budgetary, risk management, and supervisory experience
Demonstrated ability to achieve assigned objectives, within budget and desired time frame
Demonstrated knowledge of national trends and practices in recreation facilities
Demonstrated ability to work with an ethnically diverse and culturally pluralistic student population and campus community
Commitment to student development and ability to motivate and work closely with students/staff
Demonstrated ability to collaborate, form partnerships, and work effectively as a member of a goal-oriented team
Ability to oversee projects and manage multiple priorities
Ability to work evenings, weekends, and/or holidays required
Preferred
Degree in higher education, recreation, sport management, physical education, or other related fields preferred
Experience in university recreation preferred
Benefits
Health, Life, and Flexible Spending Accounts
Tuition
Retirement
Time Away from Work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development
University Resources
Discounts and Special Services
Flexible Work Hours
Penn Home Ownership Services
Adoption Assistance
Company
University of Pennsylvania
The University of Pennsylvania is an American private Ivy League Research University that excels in producing future leaders.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$81.46MKey Investors
National Science FoundationUS Department of EnergyParent Project Muscular Dystrophy
2024-08-28Grant
2023-06-26Grant· $18M
2022-09-15Grant· $55M
Leadership Team
Mark Dingfield
Executive Vice President
Angela Duckworth
Rosa Lee and Egbert Chang Professor
Recent News
PhysOrg.com
2025-12-30
2025-12-27
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