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Cooley LLP · 1 day ago

Legal Secretary

San Francisco, CA

Full-time

Onsite

New Grad, Entry Level

$36/hr - $51/hr

Cooley LLP is seeking a Legal Secretary to join their San Francisco Business team. The Business Legal Secretary will provide complex and specialized secretarial and clerical support to assigned attorneys and paralegals, ensuring efficient management of documents and client relationships.

Document PreparationLegalProfessional Services

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Prepare documents to support timekeepers which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product

Handle all incoming telephone calls and placement of outgoing calls in a professional manner

Maintain good client relationships for all assigned timekeepers

Open and sort mail for assigned timekeepers

Enter Time Entry daily for assigned timekeepers in IntApp and maintain appropriate records

Create and maintain files, including chronological files and indexes not stored in the Information Governance department

Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as needed

Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes

Assist other secretaries and timekeepers, as needed

Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters

Prepare and submit expense reports, check requests, travel reimbursements, health club reimbursement in accordance with accounting guidelines

Prepare and arrange messenger service, copy center and facsimile requests, as needed

Copy documents that are not appropriate to send to the copy center

Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney’s contacts and updating, maintaining and resolving conflicts within the CRM tool

Make all necessary travel arrangements, adhering to the firm’s Travel Policy

Review and handle prebills

Maintain current secretarial backup instructions, and client/matter lists

Maintain attorney calendar, including scheduling and coordinating meetings

Coordinate internal procedures and compile backup materials for attorney preparation of audit letter responses

Reconcile telephone charge reports for office and cellular phones

Other duties as assigned or required

Qualification

Microsoft Office proficiencyIManage proficiencyFast typingBusiness/corporate experienceDiplomacyTactCommunication skillsAttention to detailWork independentlyTeamwork skillsReliability

Required

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Available to work overtime, as required

Fast and accurate typing

Preferred

Previous business/corporate secretarial experience

College degree or business college certificate

Benefits

Medical

Health savings account (with applicable medical plan)

Dental

Vision

Health and/or dependent care flexible spending accounts

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children and/or adults

Other parental support benefits

Firm-paid life insurance

AD&D

LTD

Short term medical benefits

20 days of Paid Time Off (“PTO”)

10 paid holidays each year

Generous parental leave

Fertility benefits

Company

Cooley LLP

Glassdoor4.0

Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation.

Founded in 1920

Palo Alto, California, USA

1001-5000 employees

http://www.cooley.com

H1B Sponsorship

Cooley LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (28)

2024 (10)

2023 (15)

2022 (18)

2021 (22)

2020 (14)