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Guggenheim Partners · 3 weeks ago

Executive Assistant Investment Banking Healthcare Services Team Temp to Perm

New York City, NY – U.S.

Full-time

Hybrid

Senior Level, Lead/Staff

$90K/yr - $110K/yr

10+ years exp

Guggenheim Partners is a global investment and advisory firm seeking a proactive Executive Assistant to support its Investment Banking Healthcare Services Team. The role involves managing complex calendars, arranging meetings and travel, and providing administrative support to senior executives in a fast-paced environment.

FinanceFinancial ServicesVenture Capital

H1B Sponsor Likely

Responsibilities

Manage complex calendars in different time zones

Arrange meetings and appointments with clients and other counterparties

Arrange domestic and international business travel

Assist visiting clients with travel arrangements

Process expense reports

Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments

Answer multiple phone lines and provide phone coverage for other team members as needed. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly

Proactively organize materials for calls, meetings, and travel

Liaise with administrative staff of clients as necessary

Monitor emails for professionals, as requested

Perform other related duties as assigned or requested by professionals they support

Qualification

Microsoft Office SuiteDealCloud CRMWorkdayTime managementJudgmentInterpersonal skillsOrganizational skillsDetail-orientedSelf-starter

Required

Bachelor's degree or equivalent experience

Minimum of 10 plus years executive assistant experience, preferably in financial services

Proficiency in Microsoft Office Suite

Strong time management skills and ability to manage multiple tasks for many professionals

Strong interpersonal and communication skills

Strong organizational skills

Ability to exercise judgment including prioritizing issues and tasks

Detail-oriented and able to multi-task in a fast-paced environment

Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them

Preferred

Knowledge of DealCloud CRM and Workday preferred but will train

Company

Guggenheim Partners

Glassdoor3.9

Guggenheim Partners is a diversified financial services firm, offers investment management and banking, and insurance services.

Founded in 1999

Chicago, Illinois, USA

1001-5000 employees

http://www.guggenheimpartners.com

H1B Sponsorship

Guggenheim Partners has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)

2023 (2)

2022 (1)

2021 (2)

2020 (2)