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Lafayette Catholic School System · 4 weeks ago

Event Manager

Lafayette, IN

Full-time

Onsite

Mid Level

Lafayette Catholic School System is seeking an Events Manager to lead event planning and execution. This role involves managing a diverse portfolio of fundraising and community events, while also overseeing logistics, vendor coordination, and sponsorship acquisition.

EducationHigher EducationPrimary EducationSkill Assessment

Responsibilities

The Events Manager will serve as the lead to successfully plan, coordinate, and execute a diverse portfolio of LCSS fundraising and community events

Event Planning, Production & Management

Lead Event Execution: Plan, coordinate, and implement events such as the Blue Knight Auction, Battle of the Saints, Catholic Schools Week, Father Daughter Dance, Mother Son Bowling, Knights to Remember, Golf Outing, Alumni Weekend, Central Catholic Grandparents Day, and more

Timeline and Task Management: Create and manage the timeline, program, and detailed task list for all hosted events

Logistics & Vendor Coordination: Negotiate costs and services with vendors; book event spaces; arrange food and beverage; and coordinate A/V equipment, supplies, and decorations

On-Site Execution: Manage on-site production, clean-up, and oversee logistics like event layouts and seating arrangements

Auction Management: Oversee and manage the procurement of all in-kind and purchased items for the Blue Knight Auction

Sponsorship, Stewardship & Volunteer Leadership

Volunteer & Committee Management: Solicit, secure, organize, and manage volunteers and volunteer planning committees for various initiatives

Guest Management: Secure guest speakers and entertainment, review speeches, write scripts, and coordinate rehearsals as needed

Post-Event Follow-up: Manage the follow-up process with attendees, vendors, sponsors, and staff members

Financial Tracking: Track revenues and expenses to ensure events operate within prescribed budgetary parameters

Sponsorship Acquisition: Create event sponsorship packages and lead the solicitation and securing of corporate and individual sponsorships

Communication & Data Management

Collaboration: Lead all event planning meetings and discussions, collaborating with School Leaders on event concept, graphic design, and marketing

Communication: Coordinate the invitation, registration, and attendee check-in processes; communicate effectively with all event stakeholders, demonstrating superb oral and written communication skills

Data Archiving: Maintain an archive of planning materials from each event and leverage computer skills (Google Drive, MS Word, Excel, Canva) for event management

Qualification

Event PlanningVendor CoordinationBudget ManagementCommunication SkillsOrganizational SkillsPassion for EducationComputer SkillsProject ManagementTeam LeadershipAttention to DetailConfidentiality

Required

Bachelor's Degree required

Proven experience coordinating large special events

Strong organizational skills and attention to detail

Demonstrated ability to take initiative, work independently, and manage projects effectively

Ability to maintain a high degree of confidentiality

Ability to make sound decisions in stressful situations

Ability to communicate with discretion and diplomacy

Passion for Catholic education and a commitment to the mission of the school system is strongly desired

Must have access to and willingness to use personal transportation for business purposes with compensation

Benefits

Healthcare: Medical, dental, and vision plans are provided based on your status as a full-time employee.

Insurance: Life/Accidental Death and Dismemberment insurance is offered.

Retirement (403b): Automatic enrollment with a 6% payroll deduction for employees working over 1,000 hours, including an LCSS match of up to 6% of your gross salary (contributions can be manually adjusted to a lower percentage).

Paid Time Off: 10 Vacation Days (accrual begins after 60 days of employment). 12 Sick Days.2 Personal Days per school year.

Parental Leave: Up to thirty (30) days of paid parental leave (if requested), running concurrently with any applicable FMLA leave.

Bereavement: Up to five (5) days of absence with pay for an immediate family death; one (1) day for a death of a relative other than immediate family.

Tuition Discount: Current policy provides a tuition reduction for dependent children enrolled in preschool through 12th grade, effective immediately upon the start date and prorated.

Paid Holidays: LCSS recognizes the following paid holidays: New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve.