Town of Los Gatos · 1 month ago
Executive Assistant to the Town Manager & Council
Los Gatos, CA
Full-time
Hybrid
Senior Level
$47.87/hr - $61.67/hr
6+ years expThe Town of Los Gatos is seeking an exceptional, highly skilled Executive Assistant to provide advanced administrative, project, and analytical support to the Town Manager and Town Council. This role provides a unique opportunity to support executive leadership, contribute to high-impact municipal initiatives, and play a critical role in supporting transparent, responsive local government.
Government Administration
Responsibilities
Performs general as well as complex administrative support functions on behalf of the Town Manager and Town Council. These entail the use of independent judgment and a thorough knowledge of the Town’s policies, procedures, and organization
Initiates and responds to correspondence to and from the Town Manager’s Office and Council
Produces a variety of documents and visual aids, including letters, memos, presentations, reports, charts, and computer-aided illustrations
Screens telephone calls, visitors, and mail for the Town Manager, administrative staff, and Town Council, directing them to the appropriate official or department
Disseminates diverse, often sensitive, information to interested parties and may research appropriate inquiries
Arranges and maintains appointment schedules, meetings, conferences, and trips for the Town Manager, administrative staff, and Council members
Establishes and maintains necessary record systems, tracking long-term/tickler files, and may develop reports based on data provided by such systems
Attends meetings and prepares summaries, minutes, and notes. Directs the work of other clerical employees
Operates a variety of office and computer equipment and software
May provide training and technical guidance to other staff
May be assigned as a Disaster Service Worker, as required
Performs related duties and responsibilities as required
Qualification
Required
Completion of the twelfth grade or equivalent
Six (6) years of increasingly responsible experience in clerical and secretarial work with at least two years of office management or supervisory experience
At least two (2) years of experience providing full range administrative support to high level public officials, executive leadership, or elected officials
Ability to handle sensitive information with discretion
Clear, concise writing and confident interpersonal communication
Skilled at managing multiple priorities and deadlines with thoroughness and accuracy
Thrives in a dynamic, fast-changing environment with competing demands and changing priorities and needs
Understands the importance of tact, diplomacy, and relationship management
A passion for serving the community and supporting effective local government
Exhibits strong independent judgment when evaluating options and determining optimal solutions
Benefits
Excellent health and retirement benefits
3% COLA increase in 2026
Company
Town of Los Gatos
The Town of Los Gatos is nestled at the base of the Sierra Azules, and is located approximately 60 miles south of San Francisco, in the southwestern portion of Santa Clara County where the Santa Clara Valley meets the lower slopes of the Santa Cruz Mountains.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase