Citarella - The Ultimate Gourmet Market · 1 month ago
Buyer Administrative Assistant
Bronx, NY
Full-time
Onsite
Entry Level
$22/hr - $25/hr
2+ years expCitarella is a family-run business that has evolved into a full-scale gourmet market known for its high-quality food selection. The Administrative Assistant to the Buyers will manage daily administrative tasks to support the Buying Team, ensuring efficient operations and communication with vendors.
Consumer GoodsE-CommerceFood and BeverageRetail
Responsibilities
Provide direct administrative support to the Buying Team
Manage calendars and coordinate meetings and calls
Assist with vendor inquiries, delivery scheduling, and warehouse coordination
Conduct research and gather information for the Buyers as needed
Create purchase orders using internal ordering systems
Maintain vendor records, including contact details and cost/item files
Perform accurate data entry and maintain system updates
Prepare, distribute, and archive meeting notes
Track Paid Time Off and maintain team holiday calendars
Handle incoming calls, voicemails, and messages professionally
Perform general office tasks including scanning, mailing, filing, faxing, and emailing
Monitor and manage supply orders and inventory
Keep office area clean, organized, and well-stocked
Support the team with other tasks and projects as assigned
Qualification
Required
Minimum 2 years of experience in an administrative support role
High School Diploma required
Strong organizational and time management abilities
Excellent written and verbal communication skills
Detail-oriented with a proactive approach to problem-solving
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Preferred
Experience in a food-related or warehouse/distribution environment is preferred
Ability to travel to all Citarella locations
Associate's, Bachelor's, or trade school degree preferred
Company
Citarella - The Ultimate Gourmet Market
The Citarella Story Established in New York City in 1912, Citarella continues to be a family-run business, celebrating more than 100 years of culinary history.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Rebecca Miller Ffrench
Co-author with Citarella Founder Joe Gurrera for Joe Knows Fish (May 2018)
Recent News
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