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Insperity · 1 month ago

Leave Coordinator

Kingwood, TX

Full-time

Onsite

New Grad, Entry Level

Insperity is a leading provider of HR solutions with a strong commitment to employee well-being and career growth. The Leave Coordinator will be responsible for managing leave administration processes, ensuring compliance with regulations, and maintaining effective communication with various stakeholders.

Enterprise SoftwareHuman ResourcesService Industry

Growth Opportunities

Responsibilities

Gains and maintains knowledge of current FMLA regulations, state leaves, income replacement laws, as well as corporate leave and income replacement policies

Interacts with and maintains productive working relationships with team members, vendors, state agencies and internal and external customers on a frequent and continual basis

Distributes the incoming tasks daily for processing

Researches and processes assigned system generated tasks related to leave administration

Administers the leave return to work process, including triggering the appropriate benefit reinstatement selection

Provides the FMLA usage for a leave to the employee at the closing of a leave of absence record

Collaborates with the client and Field Service personnel when additional documents are needed to close a leave of absence record

Researches and coordinates with clients and Field Service personnel when processing the Intermittent Absence Report to obtain updated usage for an employee's leave of absence

Updates the payroll system to place and remove an employee on a leave of absence status

Audits and reconciles the weekly discrepancy report and ensures the payroll and leave tracking system is updated appropriately

Analyzes and compiles supporting information for subpoena requests sent to Leave Administration

Prints daily system-generated letters and prepares them for mail according to established departmental guidelines

Reviews state specific generated letters and determines what additional state inserts to include

Delivers all completed claim-related documents to vendors and state agencies in a timely manner

Scans and uploads all completed claim-related documents in the employee’s leave record in a timely manner

Oversees and distributes all Leave Administration mail from internal and external customers

Analyzes the returned mail and notifies the employee to obtain an updated mailing address

Oversees the inventory of resources and supplies, such as leave kits and state inserts, for Leave Administration

Identifies process needs and suggests enhancements to streamline procedures and clarification of leave-related communications

Creates job aids for the department as needed

Prepares and transmits documents for efficient record keeping

Works as a team member to maintain the highest level of customer service quality and productivity

Qualification

FMLA regulations knowledgeLeave administrationPayroll system managementCustomer serviceTeam collaboration

Required