Covetrus ยท 4 weeks ago
Member Services Coordinator & Event Planner
Atlanta Metro
Full-time
Hybrid
Entry, Mid LevelCovetrus is a company focused on veterinary management, and they are seeking a Member Services Coordinator & Event Planner. The role involves providing comprehensive event planning support, managing logistics, and ensuring successful execution of meetings and events throughout the year.
Health CareSoftwareSupply Chain ManagementVeterinary
Responsibilities
Provide meeting and event planning support for 12-18 meetings throughout the year, many of which overlap (currently averaging 20-30 attendees per meeting; 2.5-3 days in length)
Meet with business and organization leaders to understand the purpose of the event (in-person or hybrid) and proactively anticipate needs and develop and discuss potential solutions
Plan and manage the full scope of the event (in-person or hybrid) in a consultative approach with team members and provide logistical and engagement support to ensure participants can fully participate and be actively engaged
Prepare event agendas in collaboration with the group; take and prepare notes; summarize key action items
Plan and manage the scope of virtual, in-person, or hybrid events overseeing all aspects of the event to include during the event and pre/post meeting support
Prepare meeting budget and monitor costs; Solicit bids from venues and service providers
Arrange the details of a variety of task associated with a successful event; Ensure that it meets the meeting requirements
Determine and manage the setup for functional rooms to include layout, seating, and audio visual needs
Negotiate and sign event contracts as confirmed by leadership including hotels, meeting space, content providers, etc
Establish and manage online invitation/registration process; encourage all members to use the online meeting platform to support effective meeting communication
Coordinate event services such as room reservations, restaurant reservations, ground transportation, and on-site food selection
Coordinate audio visual tools as needed; Coordinate shipping of materials to and from the event location
Review event bills for accuracy and approve payment; Compile full-event financial spreadsheet and break cost down to individual attendee level
Coordinate invoicing of attendee with bookkeeper and support the meeting financial reconciliation process
Conduct post-event evaluations and communicate with leadership to assist in planning future events
Perform other duties as assigned
Less than 5% travel
Qualification
Required
Experience in project management with a track record of successful events
Excellent organizational skills with the ability to multitask under pressure
Strong communication and interpersonal skills
Meticulous attention to detail
Expert time management skills
Financial savvy, with the ability to adhere to plan budgets and process invoices
Must demonstrate honesty and integrity and practice strict confidentiality at all times
Preferred
Degree in hospitality, public relations, management, or related field strongly preferred
Benefits
401k savings & company match
Paid time off
Paid holidays
Maternity leave
Parental leave
Military leave
Other leaves of absence
Health, dental, and vision benefits
Health savings accounts
Flexible spending accounts
Life & disability benefits
Identity theft protection
Pet insurance
Certain positions may include eligibility for a short-term incentive plan
Company
Covetrus
Covetrus specializes in the production and distribution, inventory management, software and prescription management for veterinary care.
Founded in 2018
5001-10000 employees
H1B Sponsorship
Covetrus has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (7)
2023 (4)
2022 (20)
2021 (3)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
unknown2022-05-25Acquired
2021-01-01Seed
Leadership Team
Benjamin Wolin
Chief Executive Officer
Henning Smith
VP, Architecture Fellow
Recent News
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