TALENT Software Services ยท 1 month ago
Administrative Assistant (Level III)
New York, NY
Full-time
Onsite
Senior Level
$40/hr - $40/hr
5+ years expTALENT Software Services is seeking an Administrative Assistant (Level III) who will provide advanced administrative support to senior management. The role involves strong communication and organizational skills, multitasking in a fast-paced environment, and managing travel arrangements and client interactions.
Artificial Intelligence (AI)ConsultingDevOpsHealth CareIT ManagementProject ManagementRecruitingStaffing Agency
Responsibilities
Communicate with executives and line management to gather/convey relevant information
Schedule travel accommodations both domestic and international, including securing travel visa, and perform other duties
Work with other assistants in the office as a team, backing each other up when needed
Perform diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through
Act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details
Closely track speaking engagements, meetings and conference calls in an internal web based system
Shepherd presentations through desktop publishing and compliance channels and occasionally coordinate production and delivery to meetings and conferences
Qualification
Required
5+ years' experience supporting a senior level manager
MS Office - Outlook, Word, PowerPoint, Excel
Strong written and verbal communication skills
Highly organized with a strong attention to detail
Ability to multi task in a faced paced environment
This is an on-site position
Phone skills, calendar & travel management, expense reporting skills
Strong communication and customer service skills
Ability to multi-task and prioritize in a busy environment
Polished, proactive and thrive in a demanding, fast-paced and constantly changing environment
Involved in high-level client contact and exposure to sensitive information
Use considerable tact, diplomacy and judgment
Involved with shepherding presentations through desktop publishing and compliance channels
Occasionally coordinating production and delivery to meetings and conferences
Schedules travel accommodations both domestic and international, including securing travel visa
Performs diverse, advanced and confidential administrative support functions
Reading, screening and responding to incoming mail
Ensuring that referrals are made and requests for information or research are followed through
Act as liaison to outside groups coordinating events
Working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details
Closely track speaking engagements, meetings and conference calls in an internal web based system
Works with other assistants in office as a team, backing each other up when needed
Company
TALENT Software Services
Talent Software Services is an IT staffing services company of healthcare and government sectors.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Prashanth Upadrashta
Vice President -Global Operations & Delivery
Dave Iacarella
Owner
Recent News
Company data provided by crunchbase