Apply on Employer Site

Polsinelli · 1 day ago

Legal Administrative Assistant

Dallas, TX

Full-time

Onsite

Mid, Senior Level

5+ years exp

Polsinelli is a law firm that emphasizes a creative and professional environment for its team members. They are seeking a Legal Administrative Assistant for their Business Department in Dallas, responsible for drafting legal documents, supporting business efforts, managing client matters, and ensuring effective communication and organization within the firm.

ConsultingInsuranceLegalProfessional Services

H1B Sponsor Likely

Responsibilities

Assist in drafting and revising legal documents for attorney review

Support the business efforts of the practice group by handling multiple projects effectively; excellent communication skills and the ability to set priorities are essential

Very strong interpersonal skills and the ability to build relationships with management and staff

Excellent written and verbal communications skills

Demonstrated active approaches to problem-solving with strong decision-making capability

Highly resourceful team player with the ability to be extremely effective independently

Coordinate new client matters; collect and organize information and create files

Assist attorney with client billing including time entry, drafting, and generating cover letters, working with accounting department on invoices, and communicating with clients as needed

Process vendor invoices and manage attorney expense reimbursement

Ensure accurate record keeping of complex electronic and physical records

Manage timekeepers’ calendars and travel plans, including setting up meetings and calls/virtual meetings and ensuring balance and coordination of calendaring, minimizing time conflicts and maximizing efficiency

Coordinate tracking of CLE for attorneys

Qualification

Legal document draftingEmployee benefits lawTransactional lawMicrosoft Office SuiteDocument Management SystemTime entry softwareInterpersonal skillsProblem-solvingCommunication skillsTeam player

Required

5+ years' relevant experience in a law firm

Strong typing and technology skills

Assist in drafting and revising legal documents for attorney review

Support the business efforts of the practice group by handling multiple projects effectively

Excellent communication skills and the ability to set priorities

Very strong interpersonal skills and the ability to build relationships with management and staff

Excellent written and verbal communications skills

Demonstrated active approaches to problem-solving with strong decision-making capability

Highly resourceful team player with the ability to be extremely effective independently

Coordinate new client matters; collect and organize information and create files

Assist attorney with client billing including time entry, drafting, and generating cover letters, working with accounting department on invoices, and communicating with clients as needed

Process vendor invoices and manage attorney expense reimbursement

Ensure accurate record keeping of complex electronic and physical records

Manage timekeepers' calendars and travel plans, including setting up meetings and calls/virtual meetings and ensuring balance and coordination of calendaring, minimizing time conflicts and maximizing efficiency

Coordinate tracking of CLE for attorneys

Microsoft programs (Word, Excel, Outlook, PowerPoint)

Proficiency with software or similar program as below: Time entry (InTapp), Document Management System (iManage), Records Management system (iRM iManage Records Manager), Expenses (Chrome River), New Business Intake and Conflicts (InTapp), Time management system (UltiPro), Invoice Management (Paperless Proforma)

Preferred

Prior experience in employee benefits & compensation, taxation, or transactional law preferred

Company

Polsinelli

Polsinelli is an Am Law 100 firm with more than 1,000 attorneys in 22 offices.

Founded in 1972

Kansas City, Missouri, USA

1001-5000 employees

http://www.polsinelli.com/

H1B Sponsorship

Polsinelli has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2023 (6)

2021 (1)

2020 (4)