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Polsinelli · 3 weeks ago

Office Services Coordinator

Denver, CO

Full-time

Onsite

Entry Level

$50K/yr - $62K/yr

2+ years exp

Polsinelli is a law firm dedicated to creating a supportive and creative environment for its team members. They are seeking an Office Services Coordinator for their Denver office to manage office services, maintain customer service levels, and coordinate various delivery and document services.

ConsultingInsuranceLegalProfessional Services

Responsibilities

Adhere to Firm processes and policies as directed by Administrator, Supervisors, Managers, and documented Standard Operating Procedures

Act as first point of contact for Office Services

Maintain highest levels of customer service to all Office Services end users

Coordinate delivery of USPS mail to and from post office

Receive, record and distribute parcels, using appropriate equipment

Distribute U.S. mail, newspapers/periodicals, sort inter-office and intra-office mail for delivery

Meter outgoing U.S. mail, including certified mailers and parcels

Prepare Federal Express/UPS, including inter-office, packages, and coordinate delivery with appropriate vendors

Prepare and handle local deliveries, maintaining pick-up locations for regular couriers

Perform copy functions (color and black/white), coordinate use of outside copying vendors as necessary and appropriate

Estimate time and resources required for each project and prioritize by importance, coordinate appropriately

Perform CD burning

Prepare binding projects

Prepare notebook projects

Hole punch documents

Produce large document print and scanning jobs as may be required

Produce oversize/wide format copies as may be required

Provide assistance and information to casual users regarding walk-up copier function

Route incoming faxes

Maintain appropriate ticketing logs through online system, monitor throughout the day for completion

Maintain appropriate levels of office supplies in centralized locations throughout office

Proficient in Microsoft programs Word, Excel, PowerPoint, and Outlook, and other firm systems as needed

Serve as a back-up to the hospitality department, as needed

Other duties as assigned

Qualification

Office services experienceMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookCustomer serviceDependabilityProfessionalismPeople skillsCommunication skills