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HITT Contracting Inc. · 1 day ago

Associate, Administrative Services

Raleigh, NC

Full-time

Onsite

New Grad, Entry Level

HITT Contracting Inc. is dedicated to building trust with clients and partners. They are seeking an Administrative Services Associate to support administrative and catering needs, demonstrating exceptional hospitality and customer service skills while collaborating with the executive leadership team.

Building MaterialReal Estate

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Executes catering requests as assigned by the Office Manager

Coordinates with the Office Manager the details regarding logistics for large catering events

Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing

Sets up food and ensures that conference rooms are properly organized to host requested events

Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces

Communicates with the event organizer to ensure that all details are covered for an exceptional event experience

Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed

Maintains pantry operations, which includes restocking, and servicing coffee brewers as needed

Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team

Collaborates with Administrators in preparing promotional items needed for events and marketing requests

Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support

Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring

Books conference rooms set-up time before the event and after the event for breakdown

In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map

Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires

Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes

Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates

Qualification

Microsoft OfficeCustomer service principlesClerical proceduresReadingVerbal communicationWriting skills

Required

A high school degree is required

Proficiency in Microsoft Office, especially Word and Outlook, is required

Knowledge of basic clerical and administrative procedures is required

Knowledge of customer service principles and practices

Basic reading and writing skills

Excellent verbal communication skills

This position is fully on-site and is not eligible for remote work

Company

HITT Contracting Inc.

Glassdoor4.1

HITT Contracting provides a wide range of construction services across the nation, from complex core and shell buildings and renovations to interior fit-outs and routine service work.

Founded in 1937

New York, New York, USA

1001-5000 employees

http://www.hitt.com

H1B Sponsorship

HITT Contracting Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2022 (1)