Los Alamos National Laboratory · 7 hours ago
Administrative Assistant 4
Los Alamos, NM
Full-time
Onsite
Mid, Senior Level
5+ years expLos Alamos National Laboratory is a multidisciplinary research institution engaged in strategic science on behalf of national security. The Administrative Assistant 4 will manage schedules, procure materials, and support operational efficiency within the Focused Experiments team.
Security
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Managing day-to-day calendars and scheduling for the Group Leader and Deputy Group Leader
Coordinating the procurement of materials, parts, and office supplies
Reconciling orders and maintaining accurate purchase records
Managing and tracking the chemical inventory
Communicating key updates and milestones to the team
Supporting the group's operational efficiency and organization through proactive administrative support
Greet visitors and direct them to the appropriate person, schedule and manage the Group Office building locator and Group Leader's calendar etc
Qualification
Required
Expert-level knowledge of and experience with the provision of administrative services and activities, including general office management
Expert-level knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures
Knowledge of governmental regulations and potential environmental impacts related to administrative practices
Expert-level Knowledge of and experience with office-interfacing software packages, such as Word, Excel, Outlook, PowerPoint, Adobe
Proficiency in business systems including but not limited to, learning management system, training portal, property inventory software, travel, and expense software
Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail
Excellent customer service skills
Highly proficient in the preparation and formatting of correspondence, reports, and/or presentations
Proven ability to build effective working relationships and a strong, broad network across organizations beyond one's immediate group
Ability to effectively work in a team environment and interact with all levels of internal and external personnel, including the ability to network with all levels of internal and external personnel
Successfully demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities
Ability and/or demonstrated experience working with sensitive information and/or classified matter
Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation
Preferred
Proficiency with Excel and PowerPoint
Q Cleared
Familiarity with Laboratory organizational structure
Benefits
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Company
Los Alamos National Laboratory
Los Alamos National Laboratory, a multidisciplinary research institution engaged in strategic science on behalf of national security, is
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
US Department of EnergyU.S. Department of Homeland Security
2023-08-16Grant
2023-05-19Grant
2023-01-17Grant
Leadership Team
Alex Delaney
R&D Engineer, Detonation Science and Technology
Recent News
2026-01-21
2026-01-13
Medical Xpress - latest medical and health news stories
2026-01-11
Company data provided by crunchbase