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Bloom Talent · 1 week ago

Executive Assistant to CEO at Series A YC-backed AI Startup

San Francisco, CA

Full-time

Onsite

Mid, Senior Level

$150K/yr - $190K/yr

4+ years exp

Bloom Talent is a fast-growing voice-based AI startup seeking an Executive Assistant to support the CEO & Co-Founder. The role involves high-volume scheduling, managing travel logistics, and ensuring smooth operations for the Office of the CEO while acting as a strategic partner.

RecruitingStaffing Agency

Hiring Manager

Amanda Christoff

Responsibilities

Own high-volume, complex scheduling and calendar management for a CEO. Coordinate high-stakes meetings where every conversation matters—navigating flight changes, double bookings, last-minute shifts, and competing priorities

Act as a blocker and gatekeeper of the CEO's time, protecting his calendar and ensuring he's focused on the highest-impact activities

Manage extensive travel and detailed itineraries, thinking through trip logistics end-to-end. Coordinate meetings seamlessly across cities, ensuring the CEO's time is optimized during travel. Handle last-minute changes and complications with calm problem-solving and quick pivots

Partner closely with and report to the Chief of Staff to establish best practices for the Office of the CEO to ensure everything runs seamlessly

Provide meeting prep and briefing materials, ensuring the CEO is prepared

Anticipate the CEO's needs and stay several steps ahead of what's coming

Organize dinners and events, managing all logistics and vendor relationships with meticulous attention to detail

Light person support to ensure the CEO is supported holistically through booking appointments, reservations, ensuring prepared for travel, etc

Provide light support to the CTO with calendar and travel coordination

Qualification

Executive Assistant experienceHigh-intensity environment experienceOperational excellence knowledgeComplex schedulingProactive problem-solverOrganizational skillsInterpersonal skills

Required

4+ years of previous Executive Assistant experience supporting C-level executives in high-intensity, fast-growing environments, ideally startups, venture, or similar industry

Experience in high-performing environments and know what operational excellence looks like to bring those best practices and framework to the Office of the CEO

Ability to be a gatekeeper and set boundaries to protect the CEO's time and focus

Calm under pressure with the ability to juggle high-stakes, complex scheduling

Ability to anticipate needs, forward thinker, and comfortable with ambiguity

Proactive problem-solver who brings structure to fast-moving environments. Ability to intuitively shift gears quickly as priorities change

Strong organizational skills with great attention to detail

Strong interpersonal skills and EQ