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iCrossing · 1 day ago

Employee Experience Coordinator (Temporary)

Chicago, IL

Full-time

Hybrid

New Grad, Entry Level

$28/hr - $34/hr

iCrossing is a professional services company at the intersection of marketing and technology, seeking an Employee Experience Coordinator. This role serves as the primary point of contact for the Chicago office, providing administrative support and fostering an engaging employee experience through various events and activities.

AdvertisingConsultingDigital MarketingSemantic SearchSEO

Responsibilities

Primary point of contact to greet all employees and visitors, ensuring a positive and professional first impression and providing access to the office

Provide proactive administrative support to assigned department leaders, i.e. calendar and expense management

Co-lead for the iCrossing community team, ensuring you are creating an engaging employee experience through various events and activities that foster community and maximize participation

Prepare for meetings as needed in the Chicago office including conference room setup, arranging for meals, and special equipment or materials, i.e

Facilitate Chicago office onboarding by providing a warm welcome, conducting office tours, issuing key fobs, and sharing up-to-date office guidelines to help new hires feel informed and connected from day one

Coordinate and set-up of desk and equipment for new hires in partnership with local Chicago leadership for new hire desk assignment. Assist with equipment return as needed

Responsible for all general office facility management including but not limited to appearance of office, conference rooms, and maintaining office equipment

Collaborate closely with building maintenance teams to ensure office is well maintained and general office space and equipment repairs are handled on a timely basis

Accurate weekly update of Return to Office (RTO) Master tracker in a timely manner

Update seating chart on a timely basis (hires, departures)

Distribute office mail as needed and ensure invoices are forwarded to finance (AP) for processing

Manage and order office snack inventory and ordering, while staying within the allocated budget

Provide day-to-day coordination support for offshore resource management

Track and coordinate recognition efforts for employee birthdays and work anniversaries to support employee engagement

Attend Department bi-weekly project meetings, assisting with the creation and management of project codes and supporting follow-up actions

Support the planning and execution of monthly department town hall meetings, including coordinating logistics, preparing materials, and ensuring smooth delivery

Maintain current emergency contact information and safety plans; help communicate procedures and support staff preparedness

Collaborate to help different departments with ad-hoc projects as needed

Qualification

Administrative supportOffice coordinationEvent planningCustomer serviceProblem-solvingAttention to detailCollaborationFlexibility

Required

Proven experience as an administrative assistant with dual office coordination duties

Ability to handle multiple tasks and prioritize effectively

You have a hospitality mindset and always incorporate it into your day-to-day

Must be dependable and show strong problem-solving abilities on tasks assigned

You create and maintain collaborative partnerships with others

You have a wicked attention to detail with emphasis on quality

You are a DIYer who doesn't mind fixing things as needed (coffee machine, printer etc.)

You have a strong sense of urgency

You have flexibility with your schedule to help when project/ leadership teams need assistance

Benefits

Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.

Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.

Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.

Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.

Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.

Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match.