NEOGOV · 1 month ago
Finance Clerk- Part Time
Virginia City, MT
Full-time, Part-time
Onsite
Entry Level
$21.49/hr - $25.28/hr
2+ years expMadison County is seeking a part-time Finance Clerk to support the County Finance Office in maintaining employee payroll and financial records. The role involves processing payroll, managing employee benefits, and performing various clerical accounting duties to ensure compliance with established procedures and laws.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Using an excel spreadsheet keep track of inventory for insurance purposes
Process paperwork for new employees. Enter all pertinent employee information into the payroll and benefit system
Assist CFO with all payroll functions to ensure County staff is paid in an accurate and timely manner. Establish and maintain payroll files; process forms; enter time and payroll data; verify pay amounts and adjustments; and hours of work. Track employee hours for eligibility for wage step increases, longevity pay raises, and vacation and sick leave accrual
Process and issue paychecks and statement of earnings and deductions to County employees according to established procedures. This includes verifying coding and signatures on checks; preparing, sorting and mailing printed checks; setting up direct deposit systems; and other duties associated with payroll processing
Distribute payroll deductions (e.g., retirement, health insurance, dues, etc.) according to department policies and in compliance with local, state, and Federal statutes. Maintain and organize employee ~~personnel~~payroll files
Complete, verify, and process forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance. Process and maintain records such as staff leaves, terminations for notification of FMLA and/or COBRA coverage and for possible future Unemployment Claims
Compile statistical reports, statements, and summaries related to pay and benefits and submit them to the appropriate departments, boards, commissions, and County officials according to established procedures
Compose a variety of materials (e.g. reports, memos, spreadsheets, letters, procedures, manuals, etc.) for the purpose of documenting activities and providing written reference
Provide information to employees and managers on payroll matters, tax issues, and benefit plans
Review and process claims submitted to the County for payment according to established procedures and laws. Ensure appropriate information and back up are included, assist department heads by providing the information they need to review and approve claims, and ensure that all paid claims are filed appropriately in order that they will be easily retrieved for audits
Rotate the claims boxes on an annual basis
Maintain copies and working knowledge of the contracts that various vendors have with the County for goods and services to ensure payments are in accordance with the contract terms. Maintain and update vendor files to ensure all accounts payable activities are performed promptly according to department procedures. Process 1099s, mail to vendors, and file with state and federal revenue agencies as required by law at the close of each calendar year
Complete billing and accounts receivable procedures according to established methods to ensure that County entities receive payment for goods and services. This includes proofreading, verifying, sorting daily transmittal reports and receipts for goods/services provided by the County; entering billing information into the appropriate accounting software; ensuring that monthly bills are printed, collated and mailed; and receiving, recording, and banking cash, checks, and vouchers
Maintain general and subsidiary ledgers and journals, post debits and credits, record receipts and balances to the County’s accounting system according to established procedures and laws. Examine all financial transactions to make entries to the appropriate departmental account
Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers. Code accounting transactions according to county procedures
Various duties of scanning
Send out budget reports monthly to department heads
Assist with the budgeting process
Perform general accounting journal entries and administrative work such as answering phones, distributing departmental mail and providing assistance to the public as needed to assist County staff and customers
Assist with checking the mill levy requirement schedule, the non-levy, and the voted levy schedule
Operate postage machine and monitor for scheduled maintenance
Qualification
Required
Education equivalent to a high school diploma or GED
Two years related experience
Associate's degree in accounting or a related field (preferred)
Course work in business, math, accounting, bookkeeping and record keeping
Previous payroll experience
Knowledge of federal and state wage and hour laws, and related regulations
Knowledge of payroll, governmental accounting and bookkeeping practices and principles
Knowledge of administrative and clerical procedures
Knowledge of business computer applications such as word processing, spreadsheets and databases
Knowledge of records management and retention
Knowledge of form design
Knowledge of office procedures and terminology
Knowledge of accounting software, accounts receivable, and accounts payable
Knowledge of the organization and operation of the County government
Knowledge of the Health Insurance Portability and Accountability Act (HIPAA)
Skill in mathematics
Skill in communicating verbally and in writing
Skill in active listening
Skill in reading comprehension
Skill in monitoring
Skill in critical thinking and time management
Skill in making informed presentations
Skill in processing transactions quickly and accurately
Ability to operate general office equipment including computers and software applications
Ability to read and interpret documents such as spread and balance sheets, invoices, and correspondence
Ability to calculate figures
Ability to compute rates, ratios, and percentages
Ability to read and comprehend instructions, correspondence, and memos
Ability to maintain confidentiality of wage and salary information
Ability to respect the confidentiality of information related to accounting duties
Ability to solve problems involved in working with payroll, insurances, budgets, and computer systems
Efficient use of Microsoft Excel
Benefits
Health care
Dental
Vision
Retirement
Flexible spending accounts
Health savings account
Employer paid life insurance
Optional additional life insurance
AFLAC options
Employee assistance program
Holidays
Vacation
Sick leave
Bereavement
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
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2025-10-31
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