Apply on Employer Site

Coriolis Pharma · 4 days ago

Administrative & HR Support Professional (f/m/d)

North Carolina, United States

Full-time

Onsite

Entry, Mid Level

2+ years exp

Coriolis Pharma is a fast-growing international company seeking an Administrative & HR Support Professional to enhance workplace efficiency and employee experience. The role involves providing administrative support, coordinating HR processes, and ensuring compliance with internal guidelines while fostering a positive work environment.

Pharmaceutical

Culture & Values

Hiring Manager

Dominik Schwemmer

Responsibilities

Ensure a seamless day‑to‑day office and administrative environment that enables our teams to do their best work

Play an important part in people‑related processes — from onboarding new colleagues to supporting internal communication and ensuring a consistent, positive employee experience

Act as a hands‑on coordinator and trusted partner for internal teams and external service providers

Contribute to building and continuously improving our administrative and HR structures, supporting Coriolis’ mission and long‑term growth

Handle general administrative and office management tasks, including scheduling, correspondence, documentation, and supplies coordination

Support internal communication, meeting organization, and travel arrangements

Coordinate with external service providers, contractors, and suppliers to ensure smooth operational processes

Maintain and organize internal documentation, contracts, and records to ensure transparency and compliance

Support office-related projects such as setup, maintenance, and process improvements

Reception of Visitors and Event planning

Assist in people-related administrative processes, such as recruiting, onboarding, contract and document preparation, and offboarding

Act as local contact for employees and managers regarding administrative and operational topics

Maintain employee information and records in collaboration with POC, ensuring accuracy and confidentiality

Support internal communication, information flow, and coordination across teams

Help implement company policies and procedures to ensure a consistent and compliant employee experience

Support administrative tasks related to finance, such as collecting and preparing invoices or tracking approvals

Coordinate with the Finance unit and external partners to ensure timely and accurate document handling

Ensure compliance with internal guidelines, data protection rules, and relevant local guidelines

Qualification

HR AdministrationOffice ManagementMS OfficeDigital ToolsCommunication SkillsProactive Working StyleFluency in EnglishOrganizational SkillsTeam CollaborationAttention to Detail

Required

Successfully completed commercial training or degree in Business Administration, Office Management, Human Resources, Social Sciences or a related field

2-5 years of experience in administrative, office, coordination or HR roles

Good working knowledge of MS Office

Excellent verbal and written communication skills

Fluency in English (both written and spoken)

Strong organizational and coordination skills with attention to detail

Reliable, proactive and hands-on working style

Ability to work independently while collaborating effectively within a team

Open-minded and motivated to contribute to a growing international organization

Candidates must be based in North Carolina (NC) or willing to relocate to NC to support on-site responsibilities and ensure effective coordination with local teams