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Flatiron Energy · 10 hours ago

Executive Assistant

Denver, CO

Full-time

Onsite

Mid Level

3+ years exp

Flatiron Energy is developing and building clean energy projects that integrate renewable energy onto the grid. The Executive Assistant will provide high-level support to the leadership team, ensuring effective coordination of schedules, communications, and initiatives to help executives operate efficiently and strategically.

EnergyInfrastructureRenewable Energy

Responsibilities

Manage complex executive calendars, including scheduling meetings, coordinating availability, and proactively resolving conflicts

Coordinate meeting logistics, prepare materials, and ensure executives are set up for success (agendas, briefings, talking points, etc.)

Facilitate signature collection, document preparation, and version control with Legal for executive-level documents

Track action items, deadlines, and follow-ups from meetings to ensure timely completion across executive priorities

Work closely with various team members, especially the Chief of Staff or Operations Manager, to coordinate interview scheduling and onboarding processes and trainings

Coordinate with leadership team and Chief of Staff or Operations Manager on conference planning, event planning, and company quarterly in-person events

Maintain confidentiality of sensitive information and exercise sound judgment in all communications

Support travel planning (if applicable), including itineraries, reservations, and expense submission

Manage expense reimbursement processes for the executive team and ensure appropriate documentation as needed

Support Chief of Staff or Operations Manager on efficient operations of the business as needed, bandwidth depending

Draft, proofread, and format executive correspondence and presentations as needed

Identify opportunities to streamline processes and improve executive workflows

Qualification

Executive support experienceMicrosoft OfficeOrganizational skillsEnergy markets knowledgeCommunication skillsProblem-solving skillsInterpersonal skills