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Harvard-Westlake School · 1 month ago

Accounting & Payroll Manager

Studio City, CA

Full-time

Onsite

Mid, Senior Level

$100K/yr - $120K/yr

3+ years exp

Harvard-Westlake School is a leading independent school located in Los Angeles, California, serving approximately 1,600 students. The Accounting and Payroll Manager is responsible for managing the school’s payroll and student accounts receivable processes while supporting the overall accounting function.

Primary/Secondary Education

Growth Opportunities

Responsibilities

Own the end-to-end payroll process, ensuring timely, accurate, and compliant payroll execution for all employees

Record and reconcile payroll journal entries and related transactions

Identify and implement process improvements to increase efficiency and accuracy in payroll and accounting workflows

Collaborate closely with HR, Accounting, and other departments to maintain accurate records and ensure effective communication

Support financial statement, workers compensation, and ERISA audits

Perform ad hoc reporting and analysis as required

Serve as the primary owner of the accounts receivable system, including non-standard tuition billing adjustments and processing withdrawals/refunds

Manage complex and sensitive past-due accounts, parent inquiries, and student account matters

Oversee the student accounts receivable process, including billing, collections, and account reconciliations

Partner with the Financial Aid department to ensure timely and accurate adjustments

Engage in sensitive yet productive dialogue with parents regarding their financial status with the school and questions about their account

Generate annual enrollment contracts and manage the completion process

Coach and supervise the Accounts Receivable Specialist

Perform ad hoc reporting and analysis as requested

Qualification

Payroll processingAccounting principlesAccounting systemsExcel proficiencyCustomer service skillsDiscretion handlingAttention to detailOrganizational skills

Required

Work with precision and meticulous attention to detail

Experience utilizing accounting systems such as Oracle, SAP, or Great Plains (Harvard-Westlake uses a school information system called Didax)

At least three years of experience directly engaged in payroll processing, including deduction and withholding management, wage changes, non-exempt employee timekeeping, payroll journal entries, compliance, and timely tax filing

Strong understanding of accounting principles, including prepaid/accruals, account reconciliations, and journal entries

Exceedingly strong knowledge of Excel, with comfort using it daily to manipulate, analyze, and validate large datasets

Demonstrated customer service skills with a wide range of stakeholders, including employees, parents, and colleagues

Highly organized and persistent, with the ability to track responses and follow up with non-responsive individuals

Ability to handle sensitive and confidential information with discretion