Apply on Employer Site

Saul Ewing LLP · 3 weeks ago

Transactional and Litigation Practice Assistant

MINNEAPOLIS, 33 South Sixth Street, Minneapolis, Minnesota, United States of America

Full-time

Hybrid

Entry, Mid Level

$70K/yr - $80K/yr

2+ years exp

Saul Ewing LLP is seeking a Hybrid Litigation and Transactional Practice Assistant to support attorneys in its Minneapolis office. The role involves providing comprehensive administrative support across both litigation and transactional matters, requiring attention to detail and the ability to manage a variety of tasks in a fast-paced environment.

ConsultingLegal

Growth Opportunities

Responsibilities

Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, presentations, briefs, motions, pleadings, contracts, and other transactional documents

Proofread and redline work for spelling, grammar, and layout. Responsible for accuracy and timeliness of final work product

Support litigation tasks, including e-filing, discovery, document production, trial preparation, updating pleadings and discovery binders, and communicating with vendors, experts, lawyers, opposing counsel, clients, and staff

Support transactional tasks, including preparing and editing transactional documents and assisting with signature and closing processes

Establish, update, and maintain client and internal files, including saving and organizing documents in the firm’s document management system. Retrieve information from files when needed

Review bills for accuracy and prepare transmittal letters to clients; reconcile and submit attorney expenses

Open and review incoming mail, notify legal personnel of deadline-sensitive correspondence, and draft responses when necessary. Manage incoming and outgoing electronic communications, take accurate messages, and route inquiries appropriately

Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, appointments, and related logistics

Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep information updated

Process client matter intake forms; make photocopies and scan documents; and perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours

Qualification

Microsoft OfficeE-filing experienceLegal administrative supportDocument managementClient service skillsTyping skillsCommunicationOrganizational skills